Human Resource & Administration Assistant at Hand in Hand Eastern Africa (HiH EA)

Job Description: Reporting to the Senior Human Resource Officer, the Human Resource & Administration Assistant will provide comprehensive and efficient administrative support to the Human Resource department and Administration department in order to ensure smooth running of the department and quality delivery of services to the work force.

Duties and Responsibilities:

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Assist in the coordination of interviews by scheduling interviews with candidates contacting and booking of interview rooms.
• Communicate to unsuccessful candidates on the outcome of the interview.
• Assist in filing of personnel records and the update of staff records.
• Assist in the coordination of staff welfare and wellness matters (end of year parties, benevolence, team building, sports etc.
• Assist in the requisition for new hire creation in MIS, workstation and all necessary working tools.
• Assist in regular announcements on new staff to all staff.
• Assist in the coordination of employee training and development activities including planning and delivering.
• Maintain appropriate interpersonal relationships with employees, peers, and consumers.
• Assist with various program operations as requested as responsibilities permit.
• Other duties as assigned by the supervisor.

Specifications

• Post graduate Diploma Human Resource Management.
• Bachelor’s Degree in Human Resource Management, Business Administration or a related field.
• Member of Institute of Human Resources Management
• At least 1 year proven experience and track record in an administrative role.
• Thorough knowledge of the Labor laws
• Proficiency in use of Microsoft Word, Excel and PowerPoint
• Excellent organizational, planning and analytical skills
• Good interpersonal & communication skills
• Passion and competence in managing people issues