Procurement Officer at Africa International University

Reporting to the Administration and HR Manager, the job holder shall co-ordinate purchasing practices and other related activities within the policies of the University and adherence to best practice to ensure that procurement of goods and services result in optimal value for money and that all sectors of the university are adequately supplied to meet their assigned functions and strategies.

Main Responsibilities:

• Manage the centralized procurement of equipment, stationary, supplies, office furniture etc. Maintain excellent supplier relationships whilst ensuring that the interests of AIU are protected at all times in line with the current procurement policy.
• Manage the stock levels and ensure that the store is well managed and responsive to the requests from departments.
• Consolidate and update the fixed assets registers and ensure that records are up to date and reflect actual physical assets in the University.
• Maintain the property insurance register and update new equipment and property into the current insurance policy.
• Undertake the tendering, evaluation, placement and monitoring of a portfolio of contracts and procurement services. Advise Senior Officers on the most appropriate procurement and bid evaluation strategy.
• Resolves problems concerning bid solicitations, contract awards or contract performance review as the need arise. Addresses unauthorized purchases and conveys decisions both verbally and in writing referencing law and policy.
• Periodically review and update the Procurement Manual and supporting documents in accordance with the needs of the University, and to train and develop skills of staff involved in purchasing within the university.

Requirements: Qualifications and experience

• A Bachelor’s degree in Business Administration or Supplies Management, CPA 2 or CPS 2, a member of the Institute of Supplies Management and two years experience in purchasing and supplies management.
• Must be a committed Christian, able to stand above denominational diversities.
• Should have an understanding and passion for AIU Mission and Vision.
• Have up to date knowledge of related procurement legislation including regulations for public procurement.

Skills, Abilities and Personal Attributes:

• Ability to meet professional standards, ethical guidelines and compliance with policies.  Ability to work in a team environment.
• Strong telephone and interpersonal contact skills required.
• Proactive, responsive and alert. Keenness to details.
• High integrity, confidentiality and diligence.
• People management and negotiation skills.
• Computer skills.