Program & Finance Manager at University of Maryland1

The Program and Finance Manager provides program management support as well as financial support to ensure the objectives of the project are successfully achieved.

He/She is responsible for coordinating all day-to day-program and finance activities, including work planning, budgeting, expenditure analysis, accounting, and ensuring project outcomes.

Duties for the Program & Finance Manager Job 

Project Implementation and Monitoring

• Supporting the project and technical team to develop and implement work plans specific to the identified project goals and objectives.
• Managing the completion of project deliverables under the direction of the Project Director, including keeping the timeline, assigning responsibilities for project tasks, ensuring accountability, receiving reports from project teams, and trouble-shooting to ensure timelines and targets are met as agreed with partners and donors.
• Planning and ensuring execution of key programmatic meetings and activities.

Project Resource Management

• Ensuring that project resources are aligned to enable delivery of project goals
• Developing budgets in conjunction with the Director of Finance and Administration and the Program Director to monitor project burn rates and ensure activities are implemented within timeframe
• Track budgets and resolve grant invoicing/payment issues
• Tracking the various budget lines to ensure that expenditures incurred are within the budget lines.
• Review short-term operational plans to ensure that the finances and cash flow are adequate;
• Review pipelines and develop forecasts and abroad-based financial picture for the grant;

Sub grant Management

• Guiding sub grantees in sub award contract management including compliance
• Monitoring the funds advanced to sub grantees to ensure they are utilized as required
• Undertake quarterly review and audit of all the sub grantee’s financial/narrative reports to ensure compliance to the sub grant contracts
• Provide timely feedback reports and recommendations on financial and narrative reports to sub grantees
• Facilitate effective communication regarding the utilization of sub grants between the program, sub grantees and finance department.
• Reviewing of partner proposals, work plans and budgets to ensure they meet the overall project objectives.
• Undertake monitoring of implementation of project activities by sub grantees to ensure adherence to the set terms and conditions in each sub grant contract.

Representation and Reporting

• Organizing and coordinating representation of the program at relevant meetings with stakeholders, as appropriate.
• In conjunction with Program Director, representing program to Donors and key in-country stakeholders, such as MOH and County Governments and building and maintaining relationships and operational partnerships with a broad range of organizations and individuals working in the field of HIV, TB and related diseases.
• Assisting the Program Director with conveying information, writing and submitting programmatic reports, and circulating regular internal briefings to management and project team.

Program & Finance Manager Qualifications

• At least a bachelors in a health related field or Projects Management or Business such as public health or health policy, MBA or additional degree in finance, accounting, and CPA or equivalent preferred
• At least 5 years of experience in project management and/or financial management
• At least 5 years of experience tracking finances and developing budgets
• Excellent writing skills and budgeting skills, strong experience with Excel
• At least 3 years’ experience working in public health or on health related programs Ability to work independently and as a member of a team