Program Coordinator at AECOM

Job Desccription

OBJECTIVE

The Program Coordinator will assist the Deputy Chief of Party (DCOP), and the Chief of Party (COP), in managing the project through effective tracking of the implementation progress of the Pool of In-Kind Activities (PIKA) portfolio, PIKA design pipeline and support for the overall delivery of the project. The Program Coordinator will act as surge program management capacity to the team and will support the transition and/or onboarding of the new Field Coordinators, Program Development Officers (PDOs) and Grants Manager. The Program Coordinator will support the field offices through regular visits and implementation of the overall direction of the project.

PRIMARY RESPONSIBILITIES

Responsibilities include, but are not limited to the following:

• Support the DCOP in providing surge capacity to the program team in field offices.
• Support the COP and DCOP in the overall strategic guidance and technical leadership, ensuring effective development of PIKA and Grant Under Contract (GUC) activities, including project formulation and implementation.
• Track progress of the implementation of the PIKA portfolio, through various trackers and through regular conversations with the program team. Coordinate relevant support of implementation processes from the Nairobi office, in consultation with the COP and DCOP.
• Provide support to the Senior Management Team (SMT team), including COP, DCOP, Procurement Director, Operations Manager and Director of Engineering, in the tracking of the action points from the SMT meetings and priorities.
• Lead national program initiatives, guiding the Field Coordinator for national grants and coordination of the activities. For example, coordination with the relevant ministries, the media and communication work, as well as sorting out the implementation bottlenecks. Examples of the national initiatives include, though are not limited to: Mogadishu International Book Fair, Women’s Basketball Tournaments, women’s cultural festival, etc.
• Provide programing guidance, and On-the-Job Training (OJT) support to the new Field Coordinators, Grants Manager, PDOs and Program Activity Specialists (PAS).
• Support the DCOP in contributing to and/or leading the programming inputs into the annual work plans and quarterly reports.
• Track end-date of the PIKAs and alert the responsible field coordinator to act accordingly for all program documentation and close-out requirements.
• Liaise with the Somali government, including maintaining national-level relationships and forming new ones, as appropriate.
• Contribute to project deliverables such as, success stories, quarterly reports, annual reports and annual work plans.
• Mentor, guide and supervise staff, at the request of the DCOP and COP, through regular field visits.
• Perform other duties as assigned by the DCOP and/or COP.

REPORTING AND WORKING ARRANGEMENTS

The Program Coordinator will report to the Deputy Chief of Party and will travel a significant amount of time (up to 50%) in Somalia

Minimum Requirements

• Must have at least three years’ experience in activity design and administration, management and oversight.
• Minimum of a Bachelor’s degree in peace building, conflict management, social
• sciences, international development, international relations/affairs, business, management, political science, law, or other related field.
• Familiarity with US Government procurement policies and procedures.
• Demonstrated ability to communicate effectively in English, both verbally and in writing.
• Experience managing multiple, quick-impact activities at the same time.
• Prior work experience in fragile state contexts.

Preferred Qualifications

• Previous USAID experience

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It’s a place where you can apply your skills to some of the world’s most challenging, interesting, and meaningful projects worldwide. It’s a place that values the diversity of our areas of practice and our people. It’s what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.