Administration Assistant in a Kindergarten - Kitengela Town at The Ark Junior School

Job Summary

Overall purpose of the role is to manage the office effectively and efficiently.

Job Description

KEY TASKS:

• Responding to routine inquiries from parents, pupils, visitors and teachers.
• Maintaining an efficient filing system
• Maintaining of all staff files
• Facilitating the timely distribution and collection of electronic and surface mail
• Preparing of all correspondence in the form of memos, letters, reports, minutes and agenda
• Assisting in the organizing of school activities and events Preparing other required documents through photocopying, laminating or binding.
• Assisting in the disbursement of invoices or statements. Ensuring that all required stationery is available in a timely manner.

PERSON SPECIFICATIONS:

• Academic/Professional Degree in Secretarial Studies with at least 3 years relevant working experience OR Diploma in Secretarial with a degree in Business Administration from reputable institutions of learning with at least 3 years relevant working experience.
• Experience that includes working in a learning institution is of added advantage.

Skills

• Excellent verbal and written communication skills
• Should also have high interpersonal, presentation, problem solving and numerical ability skills.
• High Integrity is also key for this position and so is the proficiency in the use of IT and IT related tasks.
• Preferred age: 24-30 years of age.