Office Associate – USAID Uongozi wa Afya Thabiti at Amref Kenya

JOB PURPOSE

Under the supervision of the Administrative Associate, the job holder will provide general office support to the Project team.

PRINCIPAL RESPONSIBILITIES

• Maintaining a good filing system for the project and carrying out basic documentation including typing, photocopying and collating as required.
• Processing and following up on invoice payments and surrenders.
• Assist the Administrative Associate in organizing staff logistics, Fuel requests.
• Ensuring that the office environment is kept safe and clean at all times.
• Preparing beverages for the staff and visitors.
• Filing and performing routine clerical tasks.
• Collecting office supplies from relevant vendors.
• Operating office machines e.g. telephones, photocopiers, scanners etc.
• Carrying out postage/delivery and receiving office documents.
• Assisting in front office/reception duties.

REQUIRED QUALIFICATIONS
Education, Experience & Competencies

• Degree in Business Management/Administration in any relevant field.
• Minimum of Three (3) years of work experience in the same field and in a busy environment.
• Interpersonal skills, basic telephone skills.
• Excellent writing and oral communication skills.
• Time management skills.
• Confidentiality.
• Planning and organizing.
• Reliable.
• Stress tolerance.
• Proactive approach.