Monitoring and Evaluation Officer at Rafiki wa Maendeleo Trust

Job Description

Monitoring and Evaluation Officer (M&E Officer) is part of the Monitoring, Evaluation, and Resource Mobilization team at Rafiki wa Maendeleo Trust (RWMT) contributing to the overall achievement of RWMT vision and mission and execution of Theory of Change (ToC). M&E Officer provides support in enculturing Results-Based Management (RBM) and Evidence-Informed Decision Making (EIDM) at RWMT by monitoring and evaluating ongoing projects and programs.

The M&E Officer has a particular focus on undertaking activity-level monitoring and verification of results in the field in order to ensure that all RWMT programs and projects data are complete, accurate, and consistent with data requirements for indicators in both project and RWMT Performance Monitoring Plan (PMP) and Theory of Change (ToC).

Duties for the Monitoring Job

Project Implementation Monitoring

• Ensure all projects have monitoring and evaluation plans that includes logframes, Performance Monitoring Plans (PMP), evaluation plans, and appropriate data collection tools.
• Systematically and continuously collect data for each project being implemented in accordance with the project logframe and PMP.
• Monitor compliance with Donor approved Branding and Marking plan for all programs and projects.
• Provide timely, flexible, projects activity-level data analyses and reporting utilizing an appropriate data analysis application for input to periodic M&E and project progress reports.
• Develop and lead project implementers and partner training and sessions on collecting data for individual indicators.
• Meet with implementing project coordinators and partners to provide advice on updating and implementing their M&E plans, and ensuring M&E plans link to RWMT M&E Plans and ToC.
• Provide evidence-based recommendations to relevant Project Coordinators in close consultation with the Programs Manager.
• Ensure that implementation of field activities adheres to RWMT monitoring and evaluation processes and systems.
• Undertake case studies and support Project Coordinators in documenting quality success and impact stories.
• Provide technical and planning support to external consultants undertaking RWMT commissioned evaluations and research.

Database management

• Collect, manage and preserve monitoring and evaluation data in a safe and accessible way including management of RWMT database and other external databases such as Child Protection Information Management System (CPIMS)
• Ensure data quality by random verifications and validations
• Periodically analyze data to generate Findings, Conclusions, and Recommendations as part and parcel of monthly, quarterly, and annual monitoring and evaluation reports.

Projects Design

• Support projects and programs design by undertaking ex ante evaluations.
• Generate data required to support evidence-informed projects and programs design process.

Internal Administration

• Advise Management about key development forums and other networks that might serve RWMT achieve its overall objectives.
• Put forward new M&E ideas and/or recommendations for improvement of existing programs to the management.
• Provide timely advice to the Management team on issues likely to affect/impact project monitoring and evaluation.
• Interpret and implement government policies that affect M & E activities.

RWMT Values and Ethics

• Share and instill the values of RWMT to the M & E staff and the project beneficiaries.
• Keep and maintain the name of RWMT in high esteem and respect to the community.

Other duties and responsibilities

• Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the program on their own.
• Perform any other duties and responsibilities assigned by the management, and which are related to the achievement of RWMT’s mission and vision.

Monitoring Job Qualifications

• At least a degree in monitoring and evaluation, project management, development studies, or other relevant related fields.
• Specific professional training in monitoring and evaluation.
• Analytical skills with keen attention to details particularly in trend and variance analysis.
• Conceptual skills with excellent understanding of Results-Based Management (RBM), Results-Based
• Monitoring and Evaluation (RBME), Logical Framework Analysis (LFA), Program Action Logic Model (PALM), and Theory of Change (ToC).
• Excellent computer skills in MS. Word, Excel, Access and PowerPoint.
• Very good working knowledge of project planning, design, and management applications such as Microsoft Project, Open Project, Logframer 2.0, Gantt Project e.t.c.
• Very good working knowledge of Quantitative data processing and analysis applications such as SPSS, Stata, Survey Monkey, CSPro, Epi Info, and EpiData.
• Very good working knowledge of Qualitative data processing and analysis applications such as QDA Miner and Invivo e.t.c.
• Working knowledge of mobile-based data collection applications such as Open Data Kit (ODK).
• Excellent interpersonal skills with ability to build personal relationships with the community, beneficiaries, senior government officials and staff without compromising independence and data integrity.
• Strong report writing, communication, and presentation skills.
• Valid motor vehicle and motorbike license, is preferred.
• At least three (3) years relevant experience in a similar position.