Programs Manager at Adventist Development and Relief Agency (ADRA)

Job Description

Duties and responsibilities

The Programs Manager will be responsible for execution of the following duties.

• Provide technical leadership and managerial oversight for the projects, and ensure timely implementation and reporting of activities.
• Assist Program Director in providing innovative solutions that would prove radically useful and time, cost-saving across the work of ADRA Kenya.
• Strategizing: Assist Program Director in ensuring that the mission, values and strategic direction of ADRA Kenya is known, understood and followed by all staff. This strategic perspective is expressed in a practical manner in detailed, time-bound operational plans (OKRs). Plan, manage, organize and evaluate the administration of program in accordance with ADRA's policies and procedures. Responsible for innovative ways of building a sustainable program portfolio. Constantly evaluate and look how to improve the programs department.
• Strategizing: Assist Program Director in review and evaluation of the projects progress. Work with the project managers to develop actions plans to incorporate or implement findings and recommendations in the projects operation and finance. Take the lead in the development of objective evaluation criteria for assessing the program planner, project managers/coordinators performance and training needs.
• Team builder: Assist Program Director to ensure smooth, timely and quality operation of the Programs Department. Supervision, coaching, mentoring and management of programs department staff. Provide managerial support and supervision to the program planner, project managers/coordinators by setting the work standards, provides on-going guidance, coaching and mentoring. Coordinate regular meetings with program staff. Performance evaluation of the Programs Department staff. Initiate firing and hiring needs.
• Assist Program Director in preparation of reports for each board meeting from the assigned area of work.
• Regular field visits if budget and security allows.
• Assist Program Director in development, maintenance and update of all policies directly connected to the Programs Department. Assist in developing all organizational policies.
• Assist Program Director in seeking and development of diversified funding opportunities and financing of projects by building and maintaining strong relationships with donors, multilateral organizations, other development agencies and ADRA supporting offices. Finalization of reports and key donor correspondence. Ensure effective project monitoring and evaluation activities.
• Assist Program Director in overseeing implementation of donor contracts including monitoring of financial inputs and expenses, and activity reporting. Assist in writing proposals
• Monitor program progress and report to Program Director.
• Any other duty or responsibility as assigned by the Program Director.

Expected deliverables

• Organization targets are met within the set timelines
• Reports from all field projects are delivered, reviewed and submitted on time and in excellent quality
• All project inputs and activities properly documented and accounted for

Candidate profile Qualifications

• Eligible candidates must possess at least a bachelor’s degree in a relevant discipline (preferably Development/Leadership and Management/Agribusiness/Health).
• Three or more years’ of Technical and managerial experience in food security programs.
• Key personnel will be evaluated based on education and experience related to the program, and on demonstrated effectiveness for program implementation and working with international NGOs.
• The successful candidate should possess strong command of written and spoken English.
• Excellent knowledge of Microsoft office suite is also required.

Personality

• The successful candidate should be structured, creative, flexible, and detail-oriented.
• S/he should have excellent organizational skills and the ability to prioritize and meet deadlines.
• S/he should be a team player with good communications skills (both oral and written skills).