Temporary Finance Assistant at International Potato Center

Job description

Ref.: 2017/034/NRS/SSA

The International Potato Center (CIP) is seeking a professional with demonstrated experience in Finance to fill in a temporary fixed term position of Temporary Finance Assistant.

The Center: CIP (www.cipotato.org) is a not-for-profit international agricultural research-for-development organization with a focus on potato, sweetpotato, and Andean roots and tubers. Its vision is of roots and tubers improving the lives of the poor.

The Position: The Temporary Finance Assistant will report to the Regional Finance Manager and will be based in Nairobi, Kenya.

Duties And Accountabilities

• Receive and record invoices in the invoice register & check them for consistency and accuracy according to CIP guidelines and policies;
• Prepare payments and ensure safety of financial resources;
• Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached;
• Ensure that payment requests are properly approved and that payments are effected within CIP-SSA turn-around time;
• Record financial transactions following proper classification of accounts and charge codes in the documents, and hand them over the general ledger accountant for posting;
• Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate;
• Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly;
• Management of overdue supplier’s accounts to ensure all outstanding bills are reconciled and paid in time;
• Ensure all payments are filed sequentially and stamped PAID in readiness for Audit;
• Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and Maintain detailed and accurate records for all financial transactions;
• Ensure and support in the maintenance of a good filing system.

Selection Criteria:

• Minimum of CPA / ACCA Part 2;
• Bachelor’s degree in Accounting or Business Administration;
• A minimum of three years of demonstrated experience in a busy accounting office;
• Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance;
• Excellent computer skills, including knowledge of UNIT 4 Agresso Business systems;
• Accuracy and attention to detail;
• Cross cultural sensitivity;
• Strong e-mail communication skills, ability to write in a manner sensitive to cultural differences, and provide clarity to staff;
• Ability to train/mentor staff in accounting requirements;
• Ability to be a team player in a busy environment, often with tight deadlines;
• Be a Kenyan citizen.

Conditions: The position will be for a period of four months.