Accountant at Office of the Director of Public Prosecutions

ONE (1) POST V/NO. 133/2018
Basic Salary Scale: Kshs. 31,020 – Kshs. 41,590 p.m. DPP 10 (JG ‘K’)
Terms of Service: Permanent and Pensionable

Benefits

• House Allowance: Kshs. 16,500 (Nairobi), Kshs. 12,800 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi), Kshs. 9,600 (Other Former Municipalities), Kshs. 7,500 (Other Areas)
• Commuter Allowance: Kshs. 5,000 p.m.
• Leave Allowance: Kshs. 6,000 p.a.
• Medical Insurance Cover: As covered by the medical Insurance Cover for ODPP staff
• Group Life Insurance Cover:As covered by Group Insurance Cover for ODPP staff
• Car loan: Up to Kshs. 1.5 Million
• Mortgage Scheme: Up to Kshs. 10 Million

Requirements for Appointment

For appointment to this grade an officer must have:-

• Served in the grade of Accountant II or in a comparable and relevant position in the Public Service or Private Sector for a minimum of two (2) years;
• Passed Part III of Certified Public Accountants (CPA) Examination or its approved equivalent qualifications;
• A certificate in computer applications from a recognized institution; and
• Demonstrated merit and ability as reflected in work performance and results.
• Bachelor’s degree in Commerce (Finance or Accounts Option), Business Administration (Accounts Option) from a recognized institution or any other relevant equivalent qualification and passed part II of Certified Public Accountants (CPA) Examination;
• A certificate in Computer Applications from a recognized institution.

Personal Qualities

In addition to the above requirements an officer must have the following qualities;

• Honesty and integrity;
• Ability to get on well with the diverse workforce;
• Good knowledge in the professional field of specialization;
• Creativity and innovativeness;
• Team player; and
• Ability to take and execute instructions.

Core Skills/Competencies

In addition to the above requirements an officer must have the following skills;

• Demonstrated knowledge of relevant professional standards including Generally Accepted Accounting Principles (GAAP) and
• International Accounting Standards (IAS);
• Budgeting skills;
• ICT skills;
• Accuracy skills;
• Organizational skills;
• Analytical skills;
• Interpersonal and communication skills;
• Organizational and supervisory skills;
• Problem solving skills;
• Resource management skills; and
• Records management skills.

Personal Attributes

In addition to the above requirements an officer must have the following attributes;

• Honesty and integrity;
• Creativity and innovativeness;
• Ability to work under pressure;
• Ability to work well with teams;
• Ability to take and execute instructions.
• Results oriented; and
• Self driven.

Duties and Responsibilities

An officer at this level will be responsible to the Senior Accountant 11 for the effective management of the assigned Accounts function. Specifically duties and responsibilities will entail;

• Verifying vouchers and committal documents for integrity and accuracy, to ensure finance decisions made are well informed and in line with the ODPP policies and procedures on resource management;
• Preparing simple management reports as requested to support in decision making in the delivery of service;
• Collecting and filing the accounting records in line with the ODPP records management policy, to ensure the safety of information and easy retrieval of records when required for decision making purposes;
• Facilitating cash withdraws as requested, to enhance delivery of service by the ODPP staff;
• Preparing Authority to Incur Expenditure (AIE) funding reports, to support the identification of gaps in resource utilisation and the development of appropriate strategies that support cost management;
• Paying merchants and suppliers in a timely manner and in line with the ODPP policies and procedures, to maintain supplier relations that support the ODPP operations;
• Receiving all money payable to ODPP and taking action as appropriate in line with the ODPP policy and procedure on resource management, to ensure efficiency in the utilisation of resources;
• Preparing bank reconciliation statements to provide information on the available resources for ODPP;
• Preparing financial accounts for use by management in the development of strategies that enhance efficiency in the use of resources;
• Processing and paying of employees’ salaries in line with the ODPP timelines and guidelines, to ensure compliance with the labour laws and to meet employee expectations;
• Writing withholding Value Added Tax certificate requisitions of exchequer from The National Treasury, to ensure compliance by ODPP with the tax guidelines;
• Maintenance of imprest registers to ensure proper control and accountability of government funds;
• Facilitating Auditors with all audit requirements to ensure the smooth audit process;
• Approving of requisitions in the IFMIS system to facilitate end to end procurement process;
• Issuance of accountable documents to ensure prudent and efficient management of funds; and
• Maintenance of recurrent, deposit and development cash books to ensure cash management.