Communications Administrator at World Agroforestry Centre (ICRAF)

We offer a collegial, diverse and gender-sensitive working environment, and we encourage applications from qualified women. This position is remunerated on Local Terms. The appointment will be for an initial period of one (1) year.

Job Description

Duties and Responsibilities

• Regularly monitors the unit budget to ensure funds are spent responsibly, proving updates to unit head regularly and resolving /reporting discrepancies immediately.
• With head of unit, plans annual department budget; with appropriate staff develops budgets for specific unit-related projects and monitors spending.
• Manages the procurement process, from ideation thru production, for all products ensuring on budget, timely delivery.
• Coordinate all business-related travel for all unit staff, ensuring best price
• Works with appropriate staff to draw up consultancy and temporary contracts
• With appropriate staff, draws the plan and oversees distribution of specific products – annual report, institution marketing products, etc.
• Supports planning and execution of unit and institutional events
• Manages/distributes to appropriate people the ICRAF general email address
• Prepares monthly financial reports
• Liaise with Operations and other ICRAF support units on general administrative issues
• Maintain the Unit calendar as well as the calendar of the unit head.
• Prepare monthly report of global unit activities
• Provides direct support to the Head of Communications.

Skill set

• Strong interpersonal skills and good personal organization skills required
• Strong communication skills in written and spoken
• Ability to manage multiple projects in a fast-paced, deadline driven environment
• Ability to plan work and sets priorities and meets deadlines
• Ability to solve problems and work in multi-disciplinary and multi-cultural teams
• Ability to review work from team and prepare reports
• Participate and contributes to technical unit discussions
• Ability to review work, seek additional information
• Ensure reports are well structured and logical
• Ability to creatively use available resources and infrastructure
• Ability to maintain strong networks with other researchers
• Ability to produce published material of high standards