Senior Assistant Registrar at Pwani University

The University invites applications from suitable qualified candidates to fill the position of Senior Assistant Registrar (Academic and Students Affairs) Grade 13.
Senior Assistant Registrar (Academic and Students Affairs)

Grade 13: REF: PU/ADV/23/2/2018

Academic Qualifications

• Appointment to this position is either on permanent and pensionable terms or on a three (3) year renewable performance based contract, depending on age, citizenship or any other reason.
• The candidate must have a have a Masters Degree in any academic field of study from a recognized University.
• Applicants should obtain clearance from the Higher Education Loans Board (HELB), Ethics and Anti-Corruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid certificate of Good Conduct from the Kenya National Police Service.
• Have high ethical standards, integrity, accountability and professionalism and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution
• Have at least eight (8) years of continuous university service; three (3) of which must have been as Assistant Registrar Academic and Student Affairs ( Grade 12) or equivalent, with
• proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• Be conversant with operation, relevant policies and procedures in institutions of higher learning

Skills

• Computer Literacy
• Team building and Team work
• Good Interpersonal skills
• Good communication skills
• Managerial skills
• Leadership skills
• Efficiency, productivity and innovativeness
• Initiative and Organizational skills
• Active involvement in International/Continental/Regional /National/ Local/Community activities

Duties and responsibilities

The officer’s main duty will be to assist the Registrar (Academic and Student Affair). Duties will include but not be limited to:

• Compiling programs on offer from schools and submit the same to KUCCPS to facilitate Government Sponsored Admissions.
• Coordinating the assigning of registration numbers, preparation of admission letters and facilitating the dispatch of letters to qualified candidates.
• Communicating to KUCCPS on issues related to KUCCPS programs.
• Organizing for the registration exercise for both new students and continuing students.
• Compiling undergraduate/post graduates programs of offer from schools and prepare for advertisement of the same.
• Prepare instruments for evaluation of applications into various programs.
• Attend to students request i.e. inter/intra school transfer, inter university transfer, deferments/ Semester offs, resumption/re-admission.
• Responding to questions on admission procedures from prospective students and the public.
• Coordinating with schools the evaluation and validation of applicants against laid down criteria.
• Communicating to sponsors and other interested parties/ organizations on issues related to the progress of the students.
• Preparing reports as requested by stakeholders e.g. CUE, MoEST, KUCCPS, KVB, NCK etc.
• Attending evaluation and validation of applications meetings as organized for schools.
• Ensure students records are well kept.
• Responsible for the issuance of result slips on request.
• Attend Deans Committee meetings.
• Providing of secretarial services as required.
• Perform any other duties and responsibilities as may be assigned by the Head of department/Supervisor.

Terms Of Service

Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.