Procurement Officer at NIBS College

Job Summary: To carry out store processes in compliance with effective procedures, regulations, memorandums and legislations

Responsibilities

• Ensure safe keeping both as to quality and quantity of materials and items.
• Maintain proper records of goods received and goods issued.
• Initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit .
• Initiate action for stoppage of further purchasing when the stock level approaches the maximum limit.
• Maintain an up-to-date list of all the college’s vendors.
• Check and receive purchased goods and items forwarded by the receiving department and to arrange for the storage in appropriate places.
• Issue materials only in required quantities against authorised requisition notes/material lists.
• Check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.
• Train and be in charge of other store staff by allocating duties and supervising their work
• Maintaining an up-to-date price list of all products and services we purchase regularly
• Maintain an up-to-date asset register for all departments.
• Conduct periodic stock takes with all departments.
• Maintain a list of all items to be disposed from the stores.
• Report misuse of any material and equipment.
• Check and report any expiry or pilferage of items in the store to avoid losses.

Qualifications

• Diploma in Purchasing & Supplies, Procurement or any other relevant discipline.
• At least one year of experience in a similar position
• Computer Proficiency
• Registered Member of SCM professional body will be an added advantage.