Finance and Administration Assistant at Crystal Perk Limited

Report to

Business Development Director

ORGANIZATIONAL CONTEXT

Crystal Perk Co. Ltd is a public relations and print company. We help business, non-governmental organizations, governments and institutions create the right message for the right audience using the most effective communication channels. We are passionate and committed to this so that our clients can gain from unanticipated value streams. Our process is hinged on extensive research, innovation and technology.

POSITION SUMMARY

The purpose of the position is to provide Finance and administrative support while adhering to Crystal Perk policies and procedures.

We are growing at a steady rate, and seeking a highly motivated finance and administration assistant to help us continue to meet our growth objectives,

SPECIFIC ROLES AND RESPONSIBILITIES

• Administration
  • Provide assistance to staff in regards to order processing/stock management/logistics and various administrative duties
  • Screening, answering and forwarding telephone calls
  • Managing office supplies and Coordinate with other staff members to ensure the offices, warehouses and field sites are adequately equipped and supplied;
  • Keep a proper record of quotations (eventually tenders), requisitions, purchase order forms, goods received notes, receipts, waybills, and all other documents;
  • Ensure that the proper administrative procedures and standards for requisition follow-up, purchasing, stock-keeping and dispatch are followed;
  • Maintain company documents and information with confidentiality, ensuring that all records pertaining to the project are properly completed and stored.
• Finance
  • Have a good knowledge of all systems and standard office procedures.
  • Input of invoices and credit notes and supplier reconciliations and Process payments as provided in the approved budget.
  • Responsible for ensuring the timely and accurate collection of current and aged debts.
  • Maintain efficient, proper, and transparent filing of all financial documents (e.g., monthly payment of bills
  • Assist in drafting monthly, quarterly and annual report (if any).
  • Assist in making monthly bank reconciliation.
  • Handle office petty cash and make cash request for petty cash replenishment on time.
  • Ensure that proper authorization is obtained before making any payment.
  • Verification and reconciliation of accounting documents.
  • Induction of new staff

Skills and Qualifications

• Diploma in Business Administration (accounting or finance) or Certification in Accounting (CPA, ACCA)
• Proficiency in computer applications such as MS Office and Accounting software packages
• At least 2 years of relevant finance experience

Core Competencies

• Ability to work to tight deadlines and handle multiple concurrent activities
• Excellent in written and spoken English
• Ability to handle pressures and meet deadlines
• Strong interpersonal skills and ability to establish and maintain effective working relations with a team
• Mature personality with ability to cope with high stress levels.
• Flexible and willing to perform tasks outside of core duties.
• Excellent communication and organizational skills