Administrative Assistant at African Development Solutions (Adeso)

Reporting To; Executive Director

Working With: Executive Director, Heads of Departments, Country Directors, Program Team

Duration: 1 year (Renewable)

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Handling administrative requests and queries from Senior Managers.
• Organizing and scheduling appointments.
• Planning meetings and taking detailed minutes.
• Booking travel arrangements.
• Answering and directing phone calls.
• Organizing and scheduling appointments.
• Developing and maintaining a filing system.
• Maintaining contact lists.
• Submitting and reconciling expense reports.
• Providing general support to visitors.
• Liaising with the Executive Assistant to handle requests and queries from Senior Managers.

SKILLS AND QUALIFICATIONS

• Diploma in Secretariat Studies, Business Management or related qualification.
• Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
• Demonstrated ability to handle confidential information appropriately.
• Highly proficient in MS Word, Excel, PowerPoint.
• Excellent writing, proofreading and verbal communication skills.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Professional demeanor and ability handle sensitive situations in a calm and professional manner.
• Strong interpersonal skills and good judgment.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Experience working in an International arena a plus.
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
• Ability to provide after hour and flexible support a must.