Secretary at Umma University

REF: VA/UU/032/2018

Duties and Responsibilities

Secretarial Duties:

• To produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
• To organize work by reading and routing correspondence, collecting information and initiating telecommunications.
• Answering or referring inquiries.
• Maintains customer confidence and protects confidentiality.
• Secures information by completing database backup.
• Maintains office inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Provides historical reference by utilizing efficient filing and retrieval systems.

QUALIFICATIONS

• Bachelor’s Degree in Business related disciplines or A Diploma Certificate in Secretarial Studies coupled with a four year working experience.
• Must have strong written and oral communication skills, as well as a strong background in typing.
• Knowledge of Microsoft Office programs including Microsoft Word, Excel and PowerPoint is important, as is familiarity with various telephone systems.
• Must also work well under pressure, multitask with efficiency and feel comfortable making phone calls.
• Knowledge in a computer programs is essential.