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  • Posted: Jul 9, 2018
    Deadline: Not specified
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    WTS Energy, headquartered in the Netherlands and established in 2000, is one of the leading Outsourcing & Workforce Management Companies to the Global Energy industry. WTS Supplies Manpower, Recruitment, Outsourcing Services in Africa, the Middle East, Europe and the Americas. WTS Energy works on all Energy projects, Oil & Gas and Renewables. We h...
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    Project Office Administrator

    Job description

    Responsibilities:

    • Handle general enquiries received by email or phone regarding company activities and direct appropriately
    • Manage work permit processes for expats with assistance of local service providers and authorities
    • Create filing systems as and when necessary
    • Organize meetings, conference rooms, data projectors and catering etc.
    • Photocopy and distribute communication, receive and sort mail and deliveries as directed
    • General filing and document preparation to assist the project in meeting all the client expectations.
    • Arrange and coordinate all courier and mailing services
    • Coordinate drivers for pickup and drop off tasks - related to people and goods
    • Manage the office stationary supplies
    • Manage the office access and keys
    • Assist with coordination of office cleaner/tea lady and any office contractors
    • Ensure general generail neatness and cleanliness of the office environment is maintained
    • Maintain personnel records including passport copies, ID numbers tax pin etc.
    • Assist with tracking of invoice due to suppliers where required
    • Manage the project/office petty cash system
    • Assist with credit card reconciliation for senior managers
    • Assist with collation of proposal documents: filing, printing, binding.
    • Coordinate the submission of tender and proposal documents
    • Assist with identification of suitable tenders for pursuit by scanning media

    Experience and qualifications

    • Bachelors in Business Administration from recognized university
    • Advanced capability with MS Word, MS Excel and Outlook
    • 7 years’ experience in an administration role
    • Driver’s license preferred
    • Kenyan National
    • Additional courses in financial management would be an advantage
    • Experience in legal firms would be an advantage
    • Experience in an international firm would be an advantage

    Method of Application

    Interested and qualified? Go to WTS Energy on www.linkedin.com to apply

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