Executive Assistant at Viscar Industrial Capacity

Purpose of the Job

To provides a wide range of support services for both the Executive and the Advisory Board and he or she shall be reporting to the CEO.

Job Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Responsible for ensuring smooth operation and management of all Executive schedules and diaries and maintenance of Executive records
• Reading and Analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Ensure operation of Executive office equipment, order maintenance when necessary.
• Accountable for ensuring Executive communications on Company policies are efficiently circulated and understood by staff.
• Responsible for ensuring timely preparation of Executive reports and/ or presentations are made within deadlines
• Responsible for the development, implementation and compliance of established quality Assurance guidelines within the Company
•  Responsible ensuring Effective implementation of projects that fall professional and personal networks within the industry
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO.

Qualifications

• Bachelor’s degree in Management, Business Administration or related field.
• Five years progressive experience in a similar role.

Skills and Knowledge

Strong organizational skills, interpersonal skills, Expert level written and verbal communication skills, problem solver and a Team Player