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  • Posted: Jul 17, 2018
    Deadline: Not specified
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    Viscar Industrial Capacity Ltd is a dynamic Training, Consulting and Resourcing firm that provides innovative Information, Technology and Engineering solutions for corporates and businesses. We have a rich history of driving innovation and excellence in capacity building for organizations in the East African Region to enhance productivity and optimize st...
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    Executive Assistant

    Purpose of the Job

    To provides a wide range of support services for both the Executive and the Advisory Board and he or she shall be reporting to the CEO.

    Job Responsibilities

    • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
    • Responsible for ensuring smooth operation and management of all Executive schedules and diaries and maintenance of Executive records
    • Reading and Analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
    • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
    • Ensure operation of Executive office equipment, order maintenance when necessary.
    • Accountable for ensuring Executive communications on Company policies are efficiently circulated and understood by staff.
    • Responsible for ensuring timely preparation of Executive reports and/ or presentations are made within deadlines
    • Responsible for the development, implementation and compliance of established quality Assurance guidelines within the Company
    •  Responsible ensuring Effective implementation of projects that fall professional and personal networks within the industry
    • Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO.

    Qualifications

    • Bachelor’s degree in Management, Business Administration or related field.
    • Five years progressive experience in a similar role.

    Skills and Knowledge

    Strong organizational skills, interpersonal skills, Expert level written and verbal communication skills, problem solver and a Team Player

    Method of Application

    Interested candidates should upload their applications at recruitment@viscarcapacity.com. Please note that only shortlisted applicants will be contacted.

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