Logistics and Stores Assistant at Elizabeth Glaser

TO BE BASED IN HOMA BAY

Job Summary

Reporting to the Operation Manager, the Logistics and Stores Assistant Supports EGPAF in the day-to-day management of assets, stores and logistics especially those related to VMMC.

Essential Duties and Responsibilities

• Receive, inspect and verify goods (Quality/Quantity) as per the Purchase order and Delivery and notes and raise GRNs.
• Manage stores receipts and issues and ensure distribution of inventories and commodities to health facilities.
• Maintenance of up to date stores documentation by using stores ledger, GRNs, Issues notes and proper filling of receipts and returns.
• Equipment identification by branding and tagging before distribution and ensuring updated records of the same.
• Conduct quarterly/monthly inventory counts, update the stocks ledger and do monthly reporting
• Check stocks to determine inventory levels and anticipate needed supplies.
• Working closely with Operations Manager and procurement officers to prepare the monthly stores inventory report and distribution reconciliations.
• Updating of PRFs/LPO schedule
• To reconcile & route invoices from vendors and forward for verification
• Making copies of invoices once all relevant approvals have been completed, record and dispatch original copies to Head office for payment
• Assist Operations departments in updating store bin cards both physically and electronically upon issuing of items from EGPAF stores
• Proper labelling and filling of office documents as per EGPAF standard operating procedures for reference purposes in the office

Qualifications (Preferred)

• Diploma/Degree in Stores and logistics/Procurement/ Business administration
• Minimum 3 years’ experience in handling VMMC supplies and logistics.
• Proficiency in MS Office is mandatory
• Effective communication skills both oral & written
• Good inter-personal & team playing skills are