Executive Assistant (PA) to Chief Operating Officer at Davis & Shirtliff Group

The company has a total complement of over 700 highly trained and professional staff spread across the region and seeks to fill the position of Executive Assistant (PA).

Job Responsibilities

• Diary management, planning and organizing for meetings.
• Being the first point of contact for clients visiting the executive office.
• Preliminary draft of correspondence on behalf of COO.
• Minutes, dictation taking and preparing papers for meetings.
• Consolidating and summarizing reports from the business units.
• Planning and organizing events under the COO calendar.
• Condutcting research and findings as required.
• Managing the filing system.
• Managing ad hoc assignments.

Qualifications

• A bachelor’s degree  in Business Administration / Commerce, Accounts /  Finance – Upper 2nd Class.
• Minimum 3 years‘ of Executive / Personal Assistant experience.
• Strong verbal and written communication skills.
• Good analytical, report writing and presentation skills.
• Excellent knowledge of MS Office suite.
• Personable, articulate, knowledgable and professional in presentation.
• A self starter, energetic and go-getter who can work without close supervision.
• Posesses exceptional multitasking abilities and be an independent thinker who is very detail oriented with excellent organizational skills.
• A flexible inidividual able to maintain confidentiality and is supportive to staff.
• Be a natural forward planner, credible and comfortable dealing with company executives.