Secretary / Administrative Assistant at Agrimac and Equipment Limited

Job Description

Essential Duties:

• Providing reports in the command chain and providing secretarial and clerical services in the organization.
• You will be required to know the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the organization.
• You will also be required to understand the interrelationship of both people and functions within the departments to carry out duties and responsibilities with limited supervision.
• Makes decisions and establishes work priorities on essentially procedure-oriented operations.
• Exchange non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
• Receive, direct and relay telephone mes
• sages and email messages
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference telephone calls.
• Maintain an adequate inventory of office supplies Operates office equipment such as photocopier, scanner machine, and laminating machines; coordinates the servicing of equipments.
• Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
• Completes various request forms for office supplies and equipment as directed.
• Assist in making payments for office utilities and Office rent Assist the accountant in remitting staff statutory deductions to the relevant authorities. Incharge of renewing Office licenses/permits as well as motor vehicle and staff insurance
• May assist in generating client’s invoices and statements

Qualifications

• Diploma in customer care / Business Administration or related field from a reputable institution 2 years’ experience in a similar position
• Preferably a lady aged 28-35 years Very neat/ well-groomed and presentable Proficient in English (Oral and written)
• Good organization and multi-tasking abilities Problem-solving skills Customer service orientation