Administrative Assistant at University of Washington (UW)

Job Description

Position Details

Work schedule: Full-time (40 hours per week), Monday through Friday.

Location: Position will be based at the study office in Nairobi, Kenya, with visits to the clinic (Mathare North Health Centre) and laboratory as needed.

Contract Duration: One year with opportunity for extension.

Key Responsibilities and Tasks

• Coordinate submission of materials to the Kenyatta National Hospital Ethics and Research Committee for ethical approval of the study and shipment of samples to international destinations; obtain and distribute approval documents as appropriate.
• Assist with interview and hiring of research staff.
• Organize and maintain paper or electronic files related to study activities.
• Facilitate payment of research staff and sample transport drivers.
• Print consent forms and other paper study materials as needed; ensure materials are delivered to clinic or home visit staff.
• Purchase sample collection supplies and coordinate storage of supplies in study office and/or clinic; communicate with clinic and laboratory staff to ensure consistent availability and distribution of supplies.
• Assist clinic nurse manager with scheduling activities, including but not limited to arranging follow-up with clients and tracing participants who have not returned for scheduled visits.
• Communicate with both clinical staff and transport drivers to coordinate sample transfer from clinic to laboratory.
• Ensure the privacy and confidentiality of study participants and their data.
• Attend meetings with the clinic manager, study coordinator, and/or study leadership team to discuss research activities.
• Any other duties as assigned by the supervisor.
• Making the monthly reports of the project expenses and reconciling the receipts of the field advance.
• Liaising with the contracts and grants office in University of Washington Kenya to facilitate the contracts and the Grant management.
• Keeping clear records for all the financial transactions.

Desired Qualifications

Education and Experience

• Bachelors Degree in Business Administration/ Management or Related Field.
• Computer literate Knowledge in Financial systems (CPA or Related Field).
• Experience with Project administration and Management.
• Knowledge in dealing with Budgets and Human Resource. 2 to 3 years work
• Experience in related field.

Skills

• Demonstrated ability to plan, coordinate, and accomplish administrative tasks.
• Strong organizational and verbal communication skills.
• Ability to work effectively as a member of a collaborative team.
• Attention to detail and good work ethic.
• Respectful, punctual, hardworking, and conscientious.
• Responsive to communication with supervisors and team members.