Administrator at Masmec Ltd

The office administrator will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants.

The ideal candidate will be competent in prioritizing and working with little supervision, self-motivated and trustworthy and will ensure smooth running of our company’s offices and contribute in driving sustainable growth.

Duties and Responsibilities:

• Receive and answer telephone calls and take messages.
• File KRA returns, maintain petty cash and perform other clerical work.
• Monitor incoming emails and answer or forward as required.
• Managing relationships with customers for any administration assistance required by coordinating with management and various departments.
• Regularly update and maintain databases such as mailing lists, contact lists and client information.
• Coordinate outgoing messenger and courier service making sure prompt and accurate delivery of client products.
• Receive, sort and distribute incoming mail.
• Maintain a safe and clean working environment by complying with procedures, rules and regulations.
• Maintain continuity in the team by documenting and communicating actions, irregularities and continuing needs.
• Support production solutions and sales efforts as well as driving revenue opportunities for commercial print accounts.
• Support staff on admin and operational issues.
• Write and prepare letters, memos, e-mails, and reports in draft and final form.
• Any other duty as may be assigned by management.

Qualifications, Experience and Skill

• Degree holder in Business Management or related course preferred
• 3-5 years relevant work experience
• Knowledge of office management systems and procedures
• Knowledge of basic book keeping and accounts procedures
• Experience in a commercial print business setup will be an added advantage
• Good personal skills
• Fluency in written and spoken Swahili and English
• Proficient in MS Office/ computer skills

Desired Attitude

• Independent, proactive and willing to take initiative.
• Flexible and adaptable outlook approach to work undertaken.
• Ability to interact professionally with people from diverse backgrounds.
• Self-motivated with the ability to operate under own initiative and also take instructions to prioritize and manage any given workload.
• Team Player.
• Time management.
• Presentable, polite, calm, welcoming and enthusiastic disposition with a positive attitude and good sense of humor.
• High level of integrity and dependability with a genuine concern and commitment to staff.
• Enthusiastic to take on a role while developing personally and professionally