Administrative Secretary at Postal Corporation of Kenya

Job Description

A vacancy has arisen in the position of the Administrative Secretary. The Board of Trustees are looking for a highly competent, passionate and self-driven individual for the Position of the Administrative Secretary.

The Position

Reporting to the Scheme Administrator, the role is responsible for day to day Secretarial and Administrative functions of the office of the Administrator.

Key Responsibilities

• Provide efficient secretarial and office management services.
• Receiving and attending to Visitors
• Handling staffing matters such as leave and medical claim management
• Making travel arrangements for Staff and Trustees.
• Preparation of Board Minutes and Board room meeting venue.
• Receiving and dispatching correspondences.
• Organizing and Supervising refreshments during meetings
• Keeping office imprest for day to day running of the office.
• Handling incoming and outgoing calls and directing them accordingly.
• Managing the info e-mail account and directing correspondences to the relevant office/officer
• Managing the diary of the Scheme Administrator

Minimum Requirements

• Diploma in Business Management
• Proficiency in use of Microsoft Applications
• At least three (3) Years’ experience in a similar field

Other Requirements

• A Bachelor’s degree in a business related field will be an added advantage
• Customer care certification

Personal Attributes

• Interpersonal relations
• High level of Integrity
• Numerical ability
• Detail oriented
• Patient, honest and dependable
• Takes initiative