Manager, Supply Chain at Export Processing Zones Authority (EPZA)

Location / Work station: Headquarters with possible travels to the regional offices

Reporting Relationships

Reports to: Chief Executive Officer

Direct reports: Assistant Manager Supply Chain,

Indirect reports:

Principal Supply Chain Officer, Senior Supply Chain Officer, Supply Chain Officer, Senior Supply Chain Assistants/Supply Chain Assistant

Job Purpose

Responsible for developing and consolidating strategic procurement plans and ensuring efficient utilization of funds as per the requirements of the Public Procurement and Asset Disposal Act and Regulations.

Responsibilities

Managerial / Supervisory Responsibilities

• Develop the Department’s Work plan and budget;
• Prepare monthly, quarterly, annual departmental and statutory reports
• Develop the draft procurement plan of the Authority
• Oversee the execution of the Authority’s approved procurement plan
• Prepare draft Board management papers for approval
• Mentor and coach departmental staf
• Coordinate performance management in the department
• Provide advisory services to the CEO, Board and Heads of Departments on

Procurement related issues

• Participate in the determining staffing requirements and recruitment of staff for the department
• Chair departmental meetings
• Determine the training and development needs in the Department
• Identify procurement needs of the Department
• Participate in committees meetings as appropriate

Operational Responsibilities / Tasks

• Coordinate the development and implementation of procurement plans and budgets outlining key activities to be undertaken, resource requirements, performance measures and indicators as well as expected outcomes
• Determine Procurement management information system requirements for monitoring, tracking and controlling operating costs as well as maintaining up-todate inventory of goods and services
• Coordinate the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to both government and donor procedures and regulations
• Coordinate and participate in procurement negotiations with suppliers and vendors to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations
• Coordinate cost-efective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with government and donor supplies policies and procedure
• Ensure efective Procurement management including driving optimal and cost efective supply of goods and services in the organization;
• Develop procedures and manuals to guide procurement process in the Authority.
• Participate in the development of procurement and contracting requirements;
• Continuously monitor requisitions to ensure that proper procedures are followed and policies enforced;
• Develop Market survey strategies
• Carry out induction for interns and young professionals
• Act as Secretary to the management Tender Committee.

Job Dimensions

Financial Responsibility

• Development of the Department’s Work plan and budget
• Cost efective utilization of funds in procuring goods and services
• Responsibility for Physical Assets
• Responsible for physical assets assigned by the Authority
• Responsible for the security and storage of stores

Decision Making

• Makes strategic financial and operational decisions for the section
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance
• Appraises/evaluates subordinates performance

Working Conditions

• Works predominantly in an office or comfortable environment.
• The working conditions can be stressful due to issuing of reports that may contain unfavourable decisions.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

• Master’s in Procurement, Supplies, Logistics, Business Administration or Business Management, Strategic Management or any other relevant equivalent disciplines from a recognized Institution
• Bachelors degree in Procurement, Supplies, Logistics, Business Administration or Business Management, Commerce, Social Sciences and Strategic Management or any other relevant equivalent disciplines

Professional Qualifications / Membership to professional bodies

• Professional/Graduate Diploma from Institute of Purchasing and Supply (UK) or certified Procurement Supply Professional Kenya (CPSP-K) Part IV Final or its accepted equivalent from a recognized professional body
• Leadership Course lasting not less than 6 weeks
• Certificate in Computer Proficiency
• Member of Kenya Institute of Supply Management (KISM) or relevant professional body
• Meets the provision of chapter Six of the constitution

Previous relevant work experience required

• Have nine (9) years’ experience with three (3) years served in the position of Assistant Manager, Supply Chain Management

Functional skills Behavioural competencies/ Attributes

• Strong planning and organization skills
• Conflict resolution skills
• Capacity building and coaching skills
• Public speaking & PR skills
• Computer/ICT skills
• Knowledge of Laws and regulations affecting Public Procurement and Asset Disposal
• Leadership and Organizational skills
• Ability to drive change and innovation
• Human relations & interpersonal skills
• Team building and motivational skills
• Negotiating, facilitating and influencing skills
• High level of integrity