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  • Posted: Dec 19, 2018
    Deadline: Dec 31, 2018
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    Established in 1863, the ICRC operates worldwide, helping people affected by conflict and armed violence and promoting the laws that protect victims of war. An independent and neutral organization, its mandate stems essentially from the Geneva Conventions of 1949. We are based in Geneva, Switzerland, and employ some 14,500 people in more than 80 countries. T...
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    Receptionist

    Overall Responsibility

    The Receptionist is the visitors’ first point of contact. S/he welcomes and facilitates the visitors as well as handles some administrative tasks.

    Responsibilities

    • Welcomes visitors, provides them with information and directs them to the appropriate staff member; updates lists and tables, telephone numbers, addresses, etc.;
    • Performs secretarial work (preparing entry dockets, dispatching mail, updating contacts lists, etc.;
    • Cross-checks invoices related to reception;
    • Clears letters/parcels to and from the post office, DHL and/or other couriers;
    • Ensures adequate number of newspaper and magazine in concerned departments on time;
    • Stamps the arrival date on all incoming mail;
    • Registers all incoming and outgoing mail;
    • Receives invoices, mails, parcels, documents and distributes to the concerned without any delay;
    • Controls access in the main entrance gate of the delegation;
    • Ensures security rules are applied and informs security of any incidents or problems related to security.

    Qualifications

    • Diploma or Certificate in front office operations; hotel management or related field from a recognized institution;
    • Two years’ experience in a similar position;
    • Must have completed KCSE /”O” level or its equivalent;
    • Must be Computer literate;
    • Fluent in written and spoken English and Kiswahili.

    Method of Application

    The interested candidates should submit their applications on or before the 31st December 2018 at 4:30 pm with the CV, motivation letter, including references details, supporting documents (Certificates, Diplomas etc) and current and expected remuneration to ICRC Nairobi Delegation, HR Department via: nai_hrrec_services@icrc.org

    The reference Receptionist must be stated in the application to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

    Only shortlisted candidates will be contacted.

    ICRC does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to ICRC HR Department through the recruitment contact.

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