Admin Assistant at Corporate Staffing

Responsibilities:

• Assist with the overall maintenance of the organization and its offices as well as maintain office equipment and supplies.
• Maintain good filing systems for smooth data retrieving.
• Open, sort and distribute incoming correspondence, including mails and emails and respond to correspondence containing routine inquiries.
• Liaise with relevant government bodies to obtain work permits for non- resident employees, site permits for our projects.
• Review and update health, insurance and safety policies.
• Attend to visitors and walk in clients, handle telephone calls.
• Review procurement requests from sites, initiate and carry out procurement procedures.
• Manage stock & inventory of materials and equipment, distributing to Sites as requested, keeping a clear record of the same.
• Process accounts payable/ receivable ensuring accuracy of information.
• Input and maintain records which include but not limited to Invoices, Delivery Notes, Statements and allocate each to various sites for final Project costing.
• Petty cash allocation and management.
• Prepare reimbursement claims/ wages on a weekly basis for casuals/ sub-contractors at Sites
• Receives, issue receipts, and deposits all cheques collected from external and internal clients
• Complete a broad variety of administrative tasks for the Director including calendar management, making travel arrangements, answering calls and managing correspondence.
• Provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust, and support with staff.

Qualifications:

• Bachelor’s Degree in a Business Related field
• Minimum 3 years’ experience in a similar position, preferably from a busy construction or logistics firm
• Must possess excellent communication and interpersonal skills.
• Must demonstrate the ability to move with speed and handle multiple tasks at once.
• Strong prioritization and administrative skills
• Ability to handle matters with integrity and follow through with projects till successful completion.
• Ability to meet pressing deadlines, collect data and communicate it in a comprehensive report
• Ability to join immediately is preferred.

Kindly indicate current/last salary on your CV.