Procurement Officer at Academic Model Providing Access to Health Care (AMPATH)

The Procurement Officer will create up-to-date plans to deliver goods and services that best meet the organization’s business needs through managing day to day procurement processes, provide guidance on procurement matters and ensure adherence to the set procurement regulations and guidelines.

Responsibilities

• Draft requests for quotations and proposals;
• Participate in comparison and evaluation of bids;
• Facilitate and follow up on approvals of requisite documents required in the procurement process;
• Provide guidance to project team on procurement related matters and assist in developing suitable solutions;
• Participate in pre-qualification of vendors;
• Manage the presentation and filing of procurement documentation to facilitate report submission, fact-based analysis, and tracking of past and present procurements;
• Ensure adherence to the organization’s procurement regulations and guidelines in all procurement matters;
• Liaise with the Finance Department to ensure correct vendor payments, follow through on financial procurement budgets and accuracy of financial procurement documentation presented;
• Manage communication with vendors and staff to facilitate smooth implementation of procurement procedures; and
• Assist with stores and inventory management.

Qualifications

Academic Qualifications

• Bachelor’s degree in a business related field

Professional Qualifications

• Postgraduate diploma in Purchasing and Supplies
• Registration and current membership with the respective Regulatory Body as relevant

Experience

• 4 years relevant experience, 1 year experience at supervisory level

Skills and attributes

• Excellent interpersonal and communication skills
• High ethical standards
• Negotiation skills
• Certified knowledge of US Federal rules and regulations on procurement and funds management.
• Computer literacy
• Planning and organizational skills