Head of Administration at Kenya Ports Authority

Responsibilities

• Developing, implementing and administering programs, policies and procedures for various functions and operations of the Administration Department.
• Responsible for all facilities management building properties, management services including the building, cleaning and security, maintenance and repair and furniture and fittings
• Responsible for the allocation and furnishing of office space.
• Responsible for gender and disability mainstreaming activities.
• Overseeing general administration services including telephone services, and staff Sports & employee wellness in the organisation.
• Overseeing the effective Management of KPA clubs and Nursery Schools.
• Overseeing the transport and fleet management services and systems.
• Overseeing the proper maintenance, safety and security of the motor vehicle fleet and deployment of staff cars.
• Evaluating the performance of outsourced Transport shuttle buses with the service provider providers.
• Overseeing the allocation and usage of fuel and ensuring fuel accountability.
• Overseeing the management of the registry, courier and postal services in the fund.
• Supervising and reviewing the performance of outsourced property managers and suppliers.
• Ensuring the provision of a conducive working environment including good lighting, sufficient office space and accessibility.
• Preparing papers/reports on the status of work being performed to ensure that services and programs are delivered in a safe, timely, efficient and effective manner for consideration and presentation to the General Manager Human Resources and Administration.

Qualifications

• Be a holder of a Bachelors and a Master’s Degree in Social Sciences or any other relevant field from a recognized institution
• Possess a Post Graduate qualifications in relevant field
• Be a valid member of a relevant professional body and be of good standing.
• Have not less than seven (7) years’ experience in provision of administration services gained from a reputable organization.