Documentalist( Limuru) at National Council of Churches of Kenya (NCCK)

The incumbent is responsible for the management, development, and day-to-day running of the NCCK Resource Centre by undertaking the following duties:

Responsibilities

• Assist the NCCK Library and Archives users with information requests and provide the necessary advice as required
• Keeping inventory of the Resource Center’s holdings
• Report to the supervisor the activities of the Resource Centre
• Assist in preparing budgets for Resource Center activities
• Carry out a survey of the Council’s records at the head office and regional offices to document which information is held where
• Process semi-current records held at the Head Office and other Council Offices and transfer them to the Record Center at the Resource Center
• Appraise the Council records in order to establish those which have historical and ecumenical research value to be transferred to the Archives for permanent preservation while listing the ones earmarked for destruction
• Process the appraised records into the established Archives groups maintaining the principle of original order, and as guided by policy and practice
• Maintain bibliographic databases
• Assist in the development of the Retention / Disposal Schedule for the NCCK records
• Assist with the further development, implementation and maintenance a classification system for the current records, ensuring that the established Records and Archives Management policy is complied with
• Planning and recommending collection development activities e.g. through ordering (purchase) and records transfers for library and archive respectively
• Assist with retrospective conversion of Council records into digital format and manage the resultant database(s)
• Carry out any other related duties as instructed by the management from time to time

Qualifications

• Kenya Certificate of Secondary School Education (KCSE)
• Diploma in Library and Information Sciences
• 3 years’ experience with demonstrated ability in running a documentation centre

Competencies/Abilities/Skills Required

• Strong computer skills
• Competent in Library and Records Management Systems
• Good organizational skills
• Strong customer service attitude
• Strong interpersonal and public relations skills