Fleet & Logistics Coordinator at HCS Affiliates Group

Our client, a well-established company in the FMCG sector and with a long track record in Kenya and overseas Markets, is hiring a Fleet and Logistics Coordinator.

Purpose of the Job

• Ensuring consistent, cost effective and efficient product delivery systems to customers
• Safeguard OTIF (On Time In Full) to customer orders hence improving levels of customer satisfaction
• Maximum utilization of all motor vehicles under Sales & Distribution Department.

Reports to: Head of Sales &Marketing

Direct Reports:  Assistant Logistics Coordinator & Logistics Assistant

Responsibilities

• Ensure maximum utilization of all sales and delivery vehicles
• Coordinate transport activities within the Sales &Marketing  Department
• Ensure all vehicles in the department are regularly inspected and records kept of motor vehicles condition through periodic checklists
• Ensure continuous analysis of department’s vehicles and drivers schedules thereby guaranteeing effective utilization of resources and good customer service to all customers
• Ensure sales and distribution vehicles are operating within budget
• Maintain fleet records on maintenance costs and other operational costs for vehicles in the department
• Coordinate periodic evaluation on motor vehicle performance
• Liaise with Procurement and identify service providers (garages and fuel stations) to ensure best quality services
• Supervise Assistant Logistics Coordinator based in Kericho and Logistics Assistant based in Nairobi
• Monitor and enhance fuel management systems and controls for departmental vehicles
• Ensure all fleet compliance with statutory and other requirements
• Collate department’s fleet running cost reports on a monthly basis
• Liaise with management on matters related to motor vehicles and transport in general
• Coordinate third party transporters for finished product delivery
• Coordinate delivery schedules for finished goods between various sales points and customers
• Ensure product quality is maintained within the delivery channels
• Ensure the following reports are prepared and circulated – daily customer delivery reports, weekly expenditure reports to Head of Sales & Marketing
• Ensure customer satisfaction through timely deliveries
• Monitor and ensure all delivery documents are returned to Finance by tea handlers and drivers.

Key Result Areas:

• The accountability areas are as follows;
• Effective and efficient use of Company resources.
• Efficient maintenance of company vehicles.
• Timely and accurate reports.

Knowledge and Skills Required:

• Bachelor’s degree in Business Administration or related field
• Diploma in Purchasing, Supply Management or Logistics Management.
• Five (5) years of experience in a similar role.
• Current knowledge of terms and concepts related to the logistics and transportation industry.
• Customer relationship management experience.
• Strong oral and verbal reporting skills.
• Familiarity with ISO 9000 management standards will be an added advantage.
• Proficient computer skills.
• Excellent supervisory, negotiation and communication skills
• High level of integrity
• Ability to multi-task and work well in a team environment under strict deadlines while in a fast paced environment.