Programme Asisstant at Africa Centre for Open Governance (AfriCOG)

Terms of Reference for crossdepartmental Programme Assistant

The main task will be to provide support across all departments in order to gain an allround exposure,
understanding, and appreciation of the workings of the organisation. The successful candidate will work closely
with the Administration Officer and the respective Programme Officers

Key Responsibilities include:

Administration

• Assist the administration team in the day to day office management and administrative activities
• Support in the front office management and reception activities including manning the front office desk, answering and directing telephone calls, receiving and directing guests
• Support the Administration Officer in filing, photocopying and maintaining up to date records
• Support in maintaining up to date organisational calendar of events

Programmes and partnerships

• Support programme team in coordinating development, implementation and reporting activities across all
  programme areas
• Support the programme team in documenting meetings, workshops and other programme activities and
  prepare minutes and reports
• Support the programme officers in research assignments including: research design; planning;
  data/information collection, analysis and synthesis; writing and review and dissemination of reports, briefs
  and other policy documents.
• Assist and support the programme team in organising and providing professional support as necessary to
  consultants, task forces, working groups etc, which are involved in the implementation of AfriCOG’s work
  plans
• Assist in the development of advocacy campaigns, implementation and monitoring of outcomes.
• Support to Finance team
• Support in filing of documents and maintaining up to date records and reports files
• Support the team in documenting meetings and preparation of minutes and reports

Communication

• Support in maintaining up to date organisational calendar of events, listserve and contact list
• Assist in coordinating dissemination of AfriCOG knowledge products
• Assist in coordinating preparation and publication of monthly newsletter or other periodic outputs
• Support the communication officer in regularly updating AfriCOG website

Qualifications:

• A graduate degree in political science, law, economics or similar field from a recognized university
• Minimum 2 years working experience with a knowledge of/interest in governance and human rights issues
• Demonstrable experience in project management and reporting

Key Skills

• Strong research and writing skills
• High degree of commitment, integrity, dependability and confidentiality.
• Good interpersonal and communication skills.
• Ability to work independently and be selfmotivated.
• High level of IT proficiency in use of MS Word, Excel, Access, Power‐point, and e‐mail
• Proficiency in social media.