Hospital Administrator at St Francis Community Hospital

Job Responsibilities

Overall Responsibility

Reporting to the Chief Executive Officer the job holder is responsible for providing efficient and effective administrative support to facilitate efficient provision of medical care in the Hospital.

Other Responsibilities of a Hospital Administrator

• Responsible for the daily operation of the Hospital by ensuring that the staff, facilities, schedules and flow of work is optimally carried out;
• Responsible for Preparation of LPO’s in liaison with Procurement Unit/Committee to assist in Purchasing of Medical and Other Consumables needed in the hospital;
• Promotes and maintains effective public relations with government, patients, relatives, suppliers, community and individuals;
• Responsible for developing and directing the implementation of policies and programs in the Hospital;
• Acts as chief advisor to the CEO in development and implementation of Hospital’s programs, policies and procedures;
• Ensures availability of transport (ambulances, utility vehicle) in the hospital;
• Upkeep of Hospital infrastructure, equipment, vehicles, legal documents and ensuring availability when required;
• Coordinates the leasing and tenancy aspects of staff houses and hospital buildings;
• Participates in the budgeting of the Hospital activities with a view of achieving proper controls;
• Responsible for the supervision of all the hospital employees;
• Spearheads culture change to improve the Hospital image;
• Responsible for excellent upkeep of sanitation of hospital for a clean and amiable environment;
• Incharge of the Transport, Maintenance and Bio-medical engineering Units;
• Participates in staff recruitment process;
• Patron to the staff welfare program;
• Responsible for external and internal communication i.e. drafting internal and external memo’s, SLA’s and letters etc;
• Ensures alignment of the Hospital strategic Plan;
• Secretary to the Hospital Management team and the Hospital Advisory Board or any other senior management committees;
• Ensures that, there is full compliance with the existing statutory requirements/ regulations and that all the necessary licenses are obtained in time;
• Resolve any conflicts that might arise from the Hospital operations;
• Should stay up-to-date with healthcare regulations;

Professional Qualifications and Experience

• Master’s degree in either; Healthcare Management, Hospital Administration, Hospital Planning, Public Health, Health Economics and Business Administration from a
  recognized Institution.
• Bachelor’s degree in Healthcare Administration, Business Administration, Finance / Accounts or Human Resource, Public Health, B.Sc. degree in Nursing with valid Kenyan practicing license or any other relevant field.
• Working experience of at least four (4) years at the level of Hospital Administrator in a large Health institution.
• Certificate in Strategic Leadership Development Programme (SLDP) from a recognized institution.
• Senior Management course lasting at least one (1) month from a recognized institution.
• Demonstrated outstanding professional competence and administrative ability in the management of health services in a large health institution.
• Professional membership in related field will be an added advantage.
• Certificate of proficiency in computer operations from a recognized institution.

• Person of high integrity and confidentiality, highly organized and decisive.
• Ability to work with strict deadlines.
• Competency in performing multiple functional tasks.
• Excellent interpersonal skills and an ability to manage a diverse range of professional relationships.
• In addition, must be flexible, willing to perform assigned and additional duties and work irregular hours under unpredictable conditions.