Assistant to Project Manager at International Livestock Research Institute (ILRI)

The International Livestock Research (ILRI) Institute seeks to recruit an Assistant to Project Manager to provide project management support ensuring that the project activities run smoothly, and the set deliverables are met

Responsibilities

Proposal Development

• Update and maintain all project documentation including project budget in project tracking system such as OCS, contracts, invoices, technical reports, financials among others

Project Planning

• Liaising with the relevant units/departments to ensure the completion of activities and documentation to support the procurement plans of the project
• Follow up on deliverable completion of work plans, ensuring due dates are met
• Assist with data collection and gathering, analysis and management of project documentation

Project Execution

• Update and maintain project records including inputting in the system such as OCS and following up on approvals and other issues
• Assist in ensuring effective communication within administrative team
• Gather inputs for the preparation of project reports

Project Closing

• Create a list of electronic project documentation/files including reports, approvals and any other relevant documentation for historical record
• Coordinate knowledge sharing activities at the close of the project

Requirements

• Bachelors’ Degree in Business Administration/ Management
• Technical training in project management – desirable
• At least 5 years’ project administration experience
• Effective administrative skills
• Effective communication and writing skills
• Experience in facilitating teamwork and collaboration across multiple functions
• Experience working in an international organization

Terms of Appointment

These are Nationally Recruited Staff (NRS) position; based at Nairobi, Kenya and open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

Job Level

This position is job level HG12 ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.