Interline, Tax and Stock Accountant at Kenya Airways

KEY ACCOUNTABILITIES/RESPONSIBILITIES

Interline and Tax

• Reconciliation of various General Ledger Accounts for the purpose of explaining entries and balances in the accounts and clearing reconciling items on a timely basis.
• Continuous preparation and passing of Journals and invoices in the ERP System to record various entries that are not captured through the REVERA interface Processing.
• Reconciliation of IATA form 3 billing summary to actual processed transactions and follow up and resolution of any reconciling differences.
• Ensure that all miscellaneous billing transactions are analyzed and supporting documents send to the relevant departments for approval and eventual expensing or rejection.
• Ensure that rejection debit and credit memos and processed in the general ledger account on a periodic basis.
• Ensure that variations in various exchange rates as defined in Revenue Accounting manual are analyzed and journalized / billed on a periodic basis.
• Running the inward billing, rejections and outward billing Interface Files in the Revenue Accounting System ensuring that they are processed on a weekly basis for the purpose of interfacing to the ERP system.
• Maintain appropriate relations with Interline Accountants of other airlines in order to ensure that they provide relief in case of out of time and erroneous billing on a reciprocal basis.
• Analyze and process billing invoices from/ to Non-ICH and non MITA / BITA carriers.
• Prepare cost centre budgets and periodically analyze variance between actual cost centre expenditure and budget explaining any significant variations.
• During audit, to handle both internal and external auditors on matters relating to revenue evaluation accounts.
• Correspondence with other airlines to resolve interline billing and accounting queries.
• Analysis and reconciliation of passenger tax suspense accounts and uplift accounts. The roles have an interlink with the Tax section on all sales and embarkation tax related functions.

Stock Control

• Monitor re-order levels and place orders for new stock to ensure sufficient stock levels at all times. The stock levels should always be re-ordered at 33%
• Receive and store revenue accountable documents to ensure safe custody and control at least 1 day of receipt.
• Process requisitions and dispatch revenue documents to users to ensure availability, within 3 days of the requisition.
• Update and maintain stock records to ensure accurate and reliable records for control purposes, within 3 days from receipt date.

Miscellaneous Billing

• Ownership of assigned contracts, related to revenue recognition, revenue shares, billing and all other financial aspects to ensure proper accounting and invoicing. (Msafiri Magazine Advertising Simulator & General Cargo and Passenger Training Pro-Rate Share Billing Go-downs, ACHL Revenue, NAS, crew Commission, Royalty(Tourvest)
• Billing of third parties for rental, advertisement, training, duty free sales and other miscellaneous income.
• Prepare journal entries and analysis in the month end close process, including reconciling data points along the revenue stream and revenue accruals.
• Reconcile the revenue sub-ledgers and G/L accounts
• Computation of Override commission to the GSA as per SLA agreements
• Attend ICH disputes with great care to reduce to a minimum level any possibility of over billings.

KEY PERFORMANCE INDICATORS

• Accuracy of accounts transactions.
• Timely  interline billing
• Clean reconciliations.
• Level of rejections.
• Customer satisfaction
• Cost centre variance to budget
• No repeat audit comments
• Compliance with statutory and industry requirements

COMPETENCES

• Result oriented
• Analytical
• Team player
• Attention to detail
• Critical thinking
• Pro-active
• Honesty & Integrity

Qualifications

• University degree
• Qualified accountant – CPA, ACCA, CA
• IATA certificate in proration and Interline Accounting and control.
• Advanced computing skills
• 5 years working experience in accounting