Human Resources Officer at Foreign & Commonwealth Office (FCO)

Reporting to the Human Resources Manager, the Human Resources Officer (HRO) will provide compensation and benefits services to all Locally Engaged Staff (LE) /Staff Appointed In Country (SAIC) in ensuring a properly managed local staff medical and WIBA contract, preparation of staff pay and benefits, maintenance of accurate staff records and preparation of regular reports.

Roles and responsibilities:

Compensation and Benefits

• Point of contact for the Locally Engaged (LE) and Staff Appointed In Country (SAIC) staff insurance (medical and WIBA) in liaison with the Insurance Brokers on individual member issues
• Timely enrolment of all local staff on staff insurance (medical and WIBA) and deletion upon exit
• Administration of pension benefits for LE/SAIC staff in liaison with the pension administrator
• Perform all HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
• Provide coordination and secretarial support to the 1HMG committee

Administrative tasks:

• Track new staff arrivals and departures, changes in LE contractual circumstances and facilitate sign off and communication to the Regional HR Hub in Pretoria
• Maintenance of updated employee files, commission regular file audit and updating of all LE/SAIC HR records
• Liaise with HR Hub and Line Managers in tracking contract end dates
• Prepare and present monthly staff information reports including staff lists, bi-monthly Headcount report for presentation to the Post Operations Board and other various audiences
• Update and circulate next of kin details every six months
• Ensure timely processing of all invoices relating to staff insurance and HR related legal and training expenses
• Act as Prism HR Administrator for locally engaged staff
• Facilitate exit procedures and off boarding for staff