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  • Posted: Sep 2, 2019
    Deadline: Sep 17, 2019
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    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa’s largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million. We have 19 innovative products and project models that have successfully been implemented and transformed 5.4 million l...
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    Procurement Assistant

    Job Description:

    To assist the procurement officer with the management of procurement processes of Amref which has the main aim of enhancing the response to the needs of the departments or projects in terms of cost timeliness appropriateness and effectiveness while maintain high standards of integrity and accuracy.

    Responsibilities:

    • Coordination of Procurement Processes
    • Receive all incoming requisitions and co-ordinate the flow in an effective and efficient manner using the laid down procedures.
    • Follow up with suppliers on the sourcing process to ensure timely delivery to end user.
    • Maintain an updated supplier’s database.
    • Prepare LPOs and send them to suppliers
    • Prepare RFQs for PRs raised as required
    • Prepare quotations analysis for quotations received for approval
    • Tender Processes
    • Assist in preparation of tender documents and soliciting of tender/ quotations.
    • Assist in the establishment of appropriate frameworks to enable improved organizational efficiency
    • Carry out analysis of quotations and prepare relevant reports.
    • Prepare evaluation minutes as assigned and ensure they are  duly signed by the participants
    • Taking of evaluation minutes and tender openings
    • Preparing reports for the Tender Committee Internal and External Relations
    • Assist in fostering good business relationships between suppliers and internal customers.
    • Answer incoming queries regarding outstanding procurement requests.
    • Contract Management
    • Assist in managing contracts with suppliers of goods and services.
    • Assist in risk analysis of contract conditions, costs and sub-contracts.
    • Prepare donor reports on procurement matters
    • Filing and documentation
    • Responsible for filling registry of purchases related documents.
    • Develop various reports as required by the department and users

     Qualifications:

    • Degree in Commerce or Business Management – Procurement & Logistics Option
    • Diploma in Supplies Management from recognized professional body
    • Member of KISM
    • Three (3) years’ relevant working experience in purchasing, logistics or supply management including preparation and management of contracts.
    • Experience in using automated procurement systems Strong written, oral and interpersonal skills
    • Values of teamwork, diversity and integrity must also be present
    • Analytical and attention to details
    • Good coordination, problem solving and networking skills
    • ICT proficient
    • Possess creative problem solving abilities with an orientation towards results.

    Method of Application

    Interested applicants are encouraged to submit a Cover letter in PDF specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to Amref Health Africa (2 pages max) and an updated CV in PDF (3 pages max) by Friday 17 September 2019.Duly note that Amref Health Africa does not require applicants to pay any fee at whatever stage of the recruitment and selection process.Amref Health Africa is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Amref is an equal opportunity employer and has a non-smoking environment policy.

    Interested and qualified? Go to Amref Kenya on amref.org to apply

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