Administrative Secretary at National Council of Churches of Kenya (NCCK)

Main Purpose Of The Job

To provide administrative and secretarial support to the Regional Office.

Responsibilities

• In charge of the Regional office’s secretariat: i.e. documentation, record keeping, and typing reports, office stationery purchases, telephone, fax, and e-mail communication and minute taking.
• In liaison with Regional Coordinator, ensure the proper maintenance of Regional motor vehicle(s).
• As a key staff in the Regional office, maintain cordial relations with the membership, stakeholders and other publics that interact with the office.
• Enhance the Council’s image by ensuring that Regional office are kept clean and tidy at all times.
• Maintain the Regional office diary.
• Maintain petty cash, office float and do the necessary banking duties.
• Prepare bank reconciliations
• Provide support to Regional office staff in the areas of travel arrangements and other administrative issues
• Perform any other duties that may be assigned from time to time by the management.
• Perform any other duties as may be assigned by the management from time to time.

Qualifications

Level of Education/Academic Qualification

• At least Form IV – KCSE or equivalent.

Specialised Training/Professional Qualifications

• Diploma in Secretarial Studies; Diploma in Business Studies, CPA I

Other Competencies/Abilities/Skills Required

• Computer literacy.
• Excellent communication and writing skills.
• Strong organizational, office and time management skills
• Excellent interpersonal skills and professional demeanor.
• A good sense of integrity and confidentiality
• Dynamic and proactive
• Good command of English and Kiswahili.
• Ability to work with minimum supervision.

Relevant Job Experience

• At least 3 years’ experience in a similar position.