Finance Manager at FilmAid

Position main function:

Efficiently and effectively co-ordinates the financial functions of the organization as to meet overall FilmAid’s goals.

Main Duties and Responsibilities include but are not limited to:

1. FINANCE

• Systems, Compliance and Procedures
  • Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
  • Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes.
  • Continually review and manage implementation of financial management strategies, policies and procedures.
  • Continuously review and communicate cost control systems and procedures, including expenditure, authorization protocols and monitor operations to ensure compliance.
  • Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
  • Document practices including up to date finance and procurement manual in consultation with Country Director.
• Budgeting and Reporting
  • Coordinate the timely, accurate and complete annual budget submissions and revisions.
  • Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
  • Prepare financial reports, both internal and donor, according to internal and donor standards.
  • Oversee the posting of budgets and entries, timely and accurately.
  • Oversee cost allocation systems in accordance to donor regulations.
  • Verify system’s reconciliation and verifying system’s balances.
  • Verify monthly bank reconciliations by the 10th of each month.
  • On monthly basis, meet with the Country Director to review overall performance and implementation levels and discuss short term strategies.
  • Report monthly on the financial status of programmes to the Country Director.
• Cash Management
  • Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director.
  • Ensure smooth cash flow between HQ, donors, country office and the field offices.
  • Signing of petty cash for field operations.
• Auditing
  • Lead preparation for internal and external audits, financial reviews and external audits
  • Reviewing and addressing questions of concern from auditors in consultation with Country Director.
• Human Resource Management
  • Plan and coordinate the work of the Finance team and provide leadership including overseeing the preparation and timely submissions and revisions of donor reports.
  • Provide supervision and management of the Finance team, participate in the talent acquisition processes of the finance staff, develop and review their job descriptions.
  • Lead, manage and motivate the finance team, ensuring that they have clearly defined work objectives and individual/team work plans and understand their responsibilities.
  • Ensure compliance with staff continuous development programmes, develop and conduct their Performance Management systems and evaluations.
  • Continuous assessment of the competence of the team, offer coaching, mentorship support and training as needed and identify staff training and development needs.
  • Ensure positive team atmosphere, provide appropriate support to staff and ensure talent attraction and retention.

GENERAL DUTIES

• Ensure good external communication including with auditors, partners and funders.
• Key in developing the organization’s overall strategy and drive FilmAid’s mission.
• Perform any other duties and represent the Country Director.

Qualifications and Requirements:

• Bachelors Degree in Accounting or Finance.
• Qualification in certified public accounts (CPA) or Association of Chartered Certified Accountants (ACCA).
• At least 4 years’ experience of financial management preferably with a humanitarian organization.
• Extensive understanding of donor/partner requirements, regulations and agreements.
• Commitment to humanitarian principles and action.

Skills and Competencies:

• Budgeting and budgetary control.
• Financial reporting skills.
• Decision making and problem solving skills.
• Ability to work under pressure and attention to detail.
• Ability to use various finance programs (QuickBooks, Ms Word, Ms Excel).
• Good planning skills, honest and reliable.
• Very good reporting skills.
• Ability to work alone and in a team.
• People management skills.