Temporary Administrative Associate I at FHI360 NGO

JOB SUMMARY:

Performs and provides, programmatic support duties for the project. Provide support to the technical team in preparing reports, organizing and maintaining hard copy and electronic filing, establishing and maintaining a database of key stake holders, maintaining records of meetings, scheduling meetings. Coordinates and maintains records management. Serves as a primary resource for assistance in the Project.

ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES

• Performs and provides, programmatic support to the project including development of annual and quarterly plans and preparing quarterly reports as well as assisting in development of budgets.
• Provides administrative support to the project including copying, and large- scale mailings.
• Assists Technical staff with requests from sub county offices and other staff members.
• Coordinates technical visits, travel authorizations, expense reports, to support implementation of HSDSA project.
• Schedules meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
• Prepares documents, reports and briefing materials for consultants, staff and clients.
• Ensures documentation and reports are tracked regularly.
• Sets up and maintain the project’s electronic records and files, prepares, presentations and graphics, for the project staff.
• Communicates with both internal and external personnel as required.
• Performs other job-related duties as assigned by the Administrative Officer.

MENTAL AND PHYSICAL REQUIREMENT: KNOWLEDGE, SKILLS AND ABILITIES:

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English and Kiswahili.
• Good planning and organizational skills.
• Prior experience in a non- governmental organization (NGO) preferred.
• Experience in program management procedures.

MINIMUM REREUITMENT STANDARDS:

• Diploma in Business Management or related field with 3-5 years’ relevant experience or Bachelors’ degree in
• Business Administration or related field with 1-3 years’ experience.
• Excellent computers skills in MS Office Suite.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.