Account Assistant Receivables at Tavevo Water and Sewerage Company Limited

Ref: TVO/06/2023/011

DUTIES AND RESPONSIBILITIES

• Daily prompt reporting to supervisor for assignment as per agreed work plan.
• Receive and post in accounting system invoices from other internal departments and file appropriately as they await payments.
• Promptly collect pre-requisite documents including but not limited to petty cash claims, end month dues (salaries & wages), invoices raise respective vouchers as assigned by supervisor.
• Forward prepared payment vouchers to supervisor for examination, Head of Finance Department for clearance and Managing Director for approval.
• Promptly collect staff imprest requests, raised warrants, surrenders and forward the same to supervisor for examination, Head of Finance Department for clearance and Managing Director for approval.
• Prepare and dispatch cheques for approved payment vouchers to payee’s either by banking or calling for collection.
• Collect deposit slip, stamped transfer letter for cash deposit and cash transfer transactions and post payments onto the automated accounting system, stamp the paid voucher as paid and file appropriately.
• key monthly obligations including but not limited to payment(s) vouchers for statutory deductions, Electricity bills, Bulk water bill, KRA bills are prepared and submitted for approval for payment before stated deadlines.
• Prepare monthly payables reports and forward to supervisor for further instruction.
• Attend to enquiries on payments by staff, suppliers or any other payments
• Monthly reconciliation of all company’s official revenue collection bank accounts, forward reconciliations for checking and signing by both supervisor and Head of Finance Department.
• Ensure, operationalize and observe approved occupational safety and healthy rules and guidelines reporting any breach to head of human resource department through human resource officer.
• Prepare and submit ad-hoc and or monthly, quarterly and annual reports submit to your supervisor for management decision
• Any other duty as may be assigned by your supervisor from time to time.

Personal Specifications
For appointment to this grade, an officer must have: -

• Diploma in Accounting, Business Management, Business administration or a minimum of a CPA III
• A Bachelors Degree in Commerce, Business Management or Business Administration- Accounting or Finance option from a recognized institution will be an added advantage
• At least three (3) years of experience in accounts receivables work
• Good communication, interpersonal and time-management skills