Account Assistant at Siginon Group

RESPONSIBILITIES:

• Prepare and dispatch accurate customer invoices and credit notes within 8 hours after finality of cargo process. 
• Analyze all customer statements to ensure that all postings therein are valid and payable and forward customer statements every two weeks via email.
• Reconcile the shipping line accounts and ensure their timely settlement and that container deposits are followed up and refunds received within two weeks of receiving the interchange. Thereafter adjust the customer accounts as appropriate by raising a credit note or refund to the client.
• Reconcile container deposits account and ensure refunds within one month.
• Understand the division’s requirements and ensure that any problems and queries are resolved within 24 hours of enquiry to satisfaction.
• Authenticate all supplier and subcontractor invoices by ensuring that they relate to services offered to the division and check for proper authorization  through  written approvals, contracts or Purchase Order.
• Analyze all vendor statements to ensure that all postings therein are valid and payable and prepare vendor account reconciliations.
• Ensure a harmonious partnership relationship by treating vendors with respect and understanding and settling their accounts within 2 weeks of completion of service on receipt of invoice.
• Analyze all invoices from regulatory bodies and ensure weekly settlement of the accounts.
• Undertake weekly debtor’s reconciliation and ensure that all debts of 60 days are appropriately supported, are dispute free and the customer has been given all required information.
• Ensure proper record keeping so that documents are easily accessible and available.
• Advise the Finance Manager on accounts that have exceeded the agreed credit limit and those that have been extended credit against the agreed credit terms. 
• Perform any other reasonable duties which may be required by management from time to time

Education, Professional Qualifications & Work experience

• Bachelor’s Degree in Finance or Business or equivalent
• CPA Section IV.
• 3  years’ experience in a busy computerized accounting environment.
• Good understanding of financial / accounting concepts and  relevant legislations.

Skills & Competencies

• Excellent planning and organizing/work management skills.
• Highly numerate individual with excellent analytical skills
• Excellent communication and interpersonal skills.
• Excellent teamwork/collaboration ability.
• Excellent problem-solving skills
• Proactive and attentive to details.
• High level of integrity.