Accountant at AFEX Kenya Ltd

• The successful candidate will be responsible for a wide range of accounting, record keeping, reporting and general commercial tasks to support the accounting and finance function of the Group; and will report to the Financial Controller.

Key Duties and Tasks:
Payables

• Code and post purchase ledger invoices.
• Perform supplier statement reconciliations.
• Ensure staff expenses and credit card claims are processed in line with the Company's policy.
• Act as custodian of the petty cash float.
• Prepare payment runs (bank transfers and cheques).
• Maintain supplier accounts and act as the suppliers' point of contact to resolve payment queries.
• Process all invoices within 24 hours of receipt ensuring that they are logged and/or posted on to the accounting system in accordance with established procedures and simultaneously action all invoice queries.
• Scan and file invoice documents and perform other such functions as may be required from time to time.

Inventory

• Compile and review source documents such DNS, SIRS, Local Purchase Orders as well as GRVS for completeness and accuracy and prepare reports.
• Coordinate monthly stock counts, cross checking for variances between the data entered in SAGE and actual physical documents to maintain high recording standards and perform monthly inventory reconciliations.
• Reviewing inventory usage and ensure utilization of stock is done in a sequential manner.
• Review for any variances with the purpose of rectifying any anomalies and getting explanations for the variances for onward review and guidance from management
• Ensure timely input and postings of inventory issues, receipts, and transfers to ensure up to date reports can be generated at any time and enable F&B to be able to produce accurate reports.
• Review the day-to-day tasks and inventory management processes and bring to the attention of the Financial Controller any irregularities immediately.
• Prepare and distribute daily, weekly, monthly, and ad-hoc inventory levels and consumption.
• Providing internal and external personnel with appropriate monthly reports well suited for audits.
• Month closing journal entries and reconciliations.
• Assisting in the improvement in internal controls related to inventory and verifying accuracy of costs.

Treasury

• Assist in cash control, management, and reconciliations.
• Preparation of daily cash flow forecasts and reporting on variances between actual and forecast balances.
• Review the coding of cash transactions to ensure postings are made to the correct ledger accounts, and ensure manual cash ledgers reconcile to accounting records.
• Complete bank reconciliations for multiple accounts for all entities and resolve any problems.
• Establish and maintain an effective working relationship with all banking partners.
• Review monthly bank anabric statements and prepare journal entries for porting
•  Investigate any unusual cash items and bring to the attention of the Financial Controller.
• Prepare and manage monthly VAT schedules for cash purchases & sales.

Revenue

• Preparing invoicing and collection analysis for customers.
• Ensure evidence of revenue recognition is timely and properly secured.
• Responsible for monthly close on revenue accounting to ensure proper recognition or deferral ofrevenue.
• Ensure the timely preparation of journal entries, supporting schedules, and reconciliations for revenue.
• Assist in the generation, implementation and compliance of revenue recognition policies and procedures.
• Review customer contracts and amendments for billing rate structures and other financial terms.
• Contribute to the forecasting process and actual to forecast variance analysis for revenue.

General

• Prepare revenue and payables write-ups and supporting documentation and be the key interface with the Company's external auditors during the annual audit of revenue.
• Drive continuous process improvement.
• Contribute to the team's performance by ensuring that no backlogs occur and that the Financial Controller is fully of all potential problem situations.
• Adhere to all agreed procedures and controls and review and update policies and procedures.
• Understand the AFEX requirement for QHSE, QMS in the workplace including employee and team responsibilities, to ensure continuous adherence to QHSE policies, procedures, and work instructions and to proactively promote a quality, health, and safety approach in all areas of your work.
• Assist other members of the Finance team in carrying out jobs as and when required.
• Ad-hoc duties in special projects and ad-hoc requests to support the business.

Skills & Competencies:

• Excellent verbal and written communication skills
• Ability to work under pressure, prioritize and multitask
• Ability to deliver accurate timely results
• High integrity
• Team player with good leadership skills
• Accuracy and attention to details
• Good interpersonal skills
• Strong critical thinking and troubleshooting skills

Qualifications:

• CPA Finalist
• Bachelor's degree in Finance or Accounting from a recognised institution
• Minimum 5 years' working experience in a similar role in a busy accounting department
• Knowledge of accounts procedures especially accounts payable
• Experience working with SAGE accounting software