Accountant -Finance Operations at DIB Bank Kenya Limited (DIBBKE)

Job Purpose  

Finance Operations and Administration 

• Accounts payables & requisition management, project accounting. Fixed Assets and the management of the Fixed Assets Register, Cost control and driving cost management culture, Tax payments, Cross border recharges 

Control environment 

• Internal financial controls and policies, standards & procedures, General Ledger standards and controls, financial data processing – integrity, accuracy, sufficiency, Systems security, Department Operating Instructions and process flows, Key Control Standards, Key control Self- Assessment, Key Risk Indicators, systems logical access control  

Key Responsibilities 

Accounts Payable and Cost Controls 

• Oversee that Accounts Payable function for procurement and suppliers is carried out efficiently and in a controlled manner. Enforce the Expense Management Guidelines for proper cost control   

Fixed Assets Register  

• Maintain a proper and up to date inventory of all Fixed Assets of the Bank in an automated Fixed Assets Register. 
• Ensure that all the stages of Fixed Assets life cycle covering acquisition, depreciation, movement, revaluation and disposal are correctly recorded and accounted for 
• Conduct period verification exercise on all Fixed Assets and update the Fixed Assets Registers appropriately 
• Reconcile the Fixed Assets Registers to the General Ledger on a monthly basis. 

Profit Distribution Model Reviews 

• Review the results of the Profit Distribution Model (PDM) and where necessary make adjustments to be in line with the market. Maintain the rates and weightages in the system and ensure that the system produces accurate results. 

General Ledger Reconciliations and Controls 

• Reconciliations and or substantiation for GL accounts are reviewed on a period basis, timelines and in the manner set out in the control guidelines. To include reconciliation schedules, backup evidence, quality and ageing analysis. 
• Reviewing, monitoring and correcting accounts with ‘unnatural’ balances (asset accounts in credit and liability accounts in debit) at TB and Departmental levels.   

Accruals, Prepayments, Provisions / write-offs 

• Review GLs for outstanding items and on a regular basis make adequate accruals and provisions as per accounting standards 
• Proper accounting for prepayments is made in line with accounting principles 
• Escalate any reconciliation issues in line with the Escalation procedures and promptly clear all reconciliation issues with utmost diligence and seriousness 
• Ensure adequate provisions / write-offs must be created / made as required.  In such cases, the appropriate approval procedures must be followed in line with the Delegation of Authority. 

Intercompany Reconciliation 

• Intercompany Recharges Reconciliations and Control 
• Reconciliation and substantiation of amounts Due to and Due From DIB Group affiliates including cross boarder recharges 
• Ensuring that there are no long outstanding items on the amounts Due From / Due To intercompany affiliates. 
• To reconcile financial records to the list monthly with counterparties at group level 

Project accounting and reporting 

• WIP monitoring, analysing, accounting and reporting on project spend and explanations for any variances. The accounting aspect must cover transfers to Asset Register / GL as well as amortisation on completion of project 
• Ensure that costs are recorded against the correct cost centre and account line and that prepayments and accruals are properly recorded, monitored and cleared. 
• Ensure that all assets are capitalised in accordance with approval limits and that capitalisations are done on a timely basis. 
• Ensure that project cost centres are inactivated after the project is complete when no more entries are expected to be posted.  This should be within three months. 
• Ensure that costs are recorded against the correct cost centre and account line and that prepayments and accruals are properly recorded, monitored and cleared. 
• Ensure that a cost forecast is maintained and updated at least monthly.  Where possible the project must be included in the annual budget process. 

Reliever for Accountant-Financial Control 

• Perform roles of Accountant-Financial Control as and when required namely regulatory reporting, Management and Group reporting. 

Key Control Standards 

• Internal financial controls and policies, standards & procedures, General Ledger standards and controls including financial data processing – integrity, accuracy, sufficiency, Systems security, Department Operating Instructions and process flows, Key Control Standards, Key Control Self-Assessment, Key Risk Indicators, systems logical access control 

Job Requirements 

• University Degree in Finance, Accounting or Business Studies. 
• CPA Section 2 or similar qualification. 
• Minimum 2 years post qualification experience in an accounting or audit environment in a financial institution 
• Experience in maintaining a Fixed Assets Register and FAR reconciliation procedures 
• Knowledge of reconciliation procedures 
• Good interpersonal skills and good verbal and written communication skills. 
• Good numerical skills 
• Good computer skills, especially MS Excel