Accountant – USAID Dawa za Ubora Project at Mission for Essential Drugs and Supplies (MEDS)

Project Summary

MEDS has entered into a Contract with USAID Kenya and East Africa named USAID Dawa za Ubora. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for patients across all 47 Counties in Kenya for adequate care, treatment and prevention of communicable diseases and other health needs. MEDS seeks to recruit an Accountant for this Project.

The position will report to the Senior Accountant and will be charged with the responsibility to:

Job Responsibilities

• Prepare project budgets in compliance with USAID Dawa za Ubora Contract, USG Guidelines.
• Develop routine and ad hoc status reports, budget updates for different activities to ensure the regular flow of accurate and relevant financial information for enhanced project management and planning.
•  Maintain accurate accounting framework for project stocks and up to date records that represent a true fair view of project stock value.
• Prepare project suppliers’ payment within credit period and maintain good supplier relationships.
• Prepare tax compliance reports and seek tax exemptions for all project expenditure.
• Monitor disbursement/receipt schedules, alert relevant project staff of due payments/ liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set guidelines.
• Project cash flow management: Ensure project bank Accounts are timely funded with due compliance to donor advance management, reimbursement management and third-party payment management guidelines.
•  Maintain accurate Dawa Za Ubora project assets/ inventory register
• Prepare project Monthly and quarterly financial statements and reports to reflect project performance and facilitate decision-making by Project Management team and the donor.
• Prepare Project Audit schedules and project financial statements, coordinate review by compliance and Audit teams of audit findings and administrative support to teams in the implementation of the recommendations.
• Participate in the development of project work plans and budgets.

Candidate Profile:

• Degree in Finance, Business Administration, or a business-related course.
• CPA part III or equivalent Certification.
• At least Three years’ accounting experience in a donor funded project.