Accounting Assistant at United Nations Environment Programme (UNEP)

Responsibilities
Manage and Monitor contributions to the Environment Fund, Trust Fund and Counterpart: 

• Coordinate the maintain records on pledges and contributions administered by UNEP. 
• Analyze report and proceeding of the Conference of Parties Meeting and advise on relevant decision and implications on pledges. 
• Maintain UNEP Contributions Website and Resource Management System databases.
• Prepare correspondence on policy related questions and special cases for signature to the Chief, Contributions Unit. 
• Draft and finalize acknowledgements to accompany receipts relating to various Funds administered by UNEP. 
• Compile and document responses to enquiries and provide sufficient explanation to Government and donors contributions. 
• Identify common issues and best practices, make recommendation and develop plan to achieve objective and increase efficiency.  
• Provide government with status of payment, assist staff members, Fund Management Officer and donor on queries on banking issues.  
• Maintain integrity of UNEP Financial statement:  
• Create receivable and post entries in UNEP revenue accounts. 
• Analyze accounting entries of all trust funds and liaise with other unit to ensure data is correctly captured and recorded. 
• Reconcile on monthly basis the Resource Management Systems (RMS) data. 
• Monitor integrity of various financial databases. 
• Communicate with responsible Offices on issues related to trust funds. 
• Draft and prepare memoranda and respond to audit queries, follow-up on the audit recommendations. 
• Monitor fund allocation and recommends reallocation as necessary. 
• Ensure recording of revenue are in line with International Public Sector Accounting Standards (IPSAS). 
• Assist in the Management of the Strategic Corporate Agreements. 
• Assist in the implementation of IPSAS.  

Reports: 

• Provide trend and analysis on data manipulation and tabulation. 
• Compile monthly and ad-hoc report of use by the Secretariats and Fund Management Officers. 
• Gather data from various sources to build relevant databases. 
• Prepare and integrate country financial profiles to provide to UNEP and UNON Senior Management for meetings with Heads of State, Ministers, Ambassadors, Permanent Representatives and Secretariat Officers. 
• Prepare Charts, graphs and other output for reporting and presentation for management.  

General Administrative: 

• Draft correspondence to queries on financial and contributions budget matters.
• Perform other related duties as assigned. 
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
• Assists with visualizations and updating information material such as web pages or brochures.

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and related operations. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modeling and interpretation of data in support of decision-making.Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• High school diploma or equivalent is required.

Job - Specific Qualification

• Additional technical qualifications as a Certified Public Accountant (CPA) or equivalent, is required.    

Work Experience

• A minimum of seven (7) years of relevant work experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.Experience working in an international organization is desirable.    Experience with Enterprise Resource Planning (ERP) systems such as UN ERP System (Umoja) or other similar systems, is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in  English is required. Knowledge of a second UN language is desirable

Deadline : Mar 26, 2024