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  • Posted: Mar 22, 2024
    Deadline: Apr 19, 2024
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    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.


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    Senior Programme Management Officer (TJO)

    Responsibilities

    • Takes the lead to develop, implement and evaluate assigned programmes/projects in the field of emerging or frontier issues in environmental law; directs subordinates in programme/project development, implementation, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions. Directs research and programme review in the field of emerging or frontier issues in environmental law and presents information gathered from diverse sources.Coordinates legal and policy development for enhanced implementation of environmental law, goals, targets and objectives; reviews the assessments of issues and trends in the field of environmental policy and law, preparation of impact evaluation or equivalent studies. Undertakes survey initiatives among various stakeholders targeted by UNEP initiatives in the field of emerging or frontier issues in environmental law; reviews and analyzes responses, identifies problems/issues and prepares conclusions. Supervises preparation of various written outputs, e.g. background papers, analysis, substantial sections of reports and studies, inputs to publications. Directs substantive support to consultative and other meetings, conferences, workshops and seminars in the field of emerging or frontier issues in environmental law to include proposing agenda topics, identifying participants, preparation of documents and presentations. Manages outreach activities; designs and conducts training workshops, seminars, makes presentations on assigned topics/activities in the field of environmental law and governance. Leads technical assistance missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries. Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements) and ensures preparation of related documents/reports (work programme, programme budget ). Establishes collaboration and partnerships with key officials at all levels inside and outside the organization to enhance programmes and activities in the field of emerging or frontier issues in environmental law and policy in general. Ensures effective utilization, supervision and development of staff; Guides, evaluates and mentors staff. Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need. Performs other duties as required.

    Competencies

    • PROFESSIONALISM: Knowledge of international environmental negotiations, and emerging or frontier issues in environmental law. Ability to identify key strategic issues in the field of international environmental law, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.   
    • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.  
    • PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  
    • LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.  
    • MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

    Education

    • Advanced university degree (Master's degree or equivalent) in general international law, international and national environmental law, international relations, environmental management, or a related field. A first-level university degree in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Work Experience

    • A minimum of ten (10) years of progressively responsible experience in project or programme management in the field of environment is required. Experience in development, implementation and enforcement of international and national environmental law is desirable. Experience in international and national environmental governance is desirable. Experience in international environmental negotiations, and emerging or frontier issues in environmental law is desirable. Experience in data analytics or related area is desirable.

    Languages

    • English and French are the working languages of the UN secretariat. For the position advertised, fluency in English is required. Working knowledge of French is desirable

    Deadline : Apr 2, 2024

    go to method of application »

    Accounting Assistant

    Responsibilities
    Manage and Monitor contributions to the Environment Fund, Trust Fund and Counterpart: 

    • Coordinate the maintain records on pledges and contributions administered by UNEP. 
    • Analyze report and proceeding of the Conference of Parties Meeting and advise on relevant decision and implications on pledges. 
    • Maintain UNEP Contributions Website and Resource Management System databases.
    • Prepare correspondence on policy related questions and special cases for signature to the Chief, Contributions Unit. 
    • Draft and finalize acknowledgements to accompany receipts relating to various Funds administered by UNEP. 
    • Compile and document responses to enquiries and provide sufficient explanation to Government and donors contributions. 
    • Identify common issues and best practices, make recommendation and develop plan to achieve objective and increase efficiency.  
    • Provide government with status of payment, assist staff members, Fund Management Officer and donor on queries on banking issues.  
    • Maintain integrity of UNEP Financial statement:  
    • Create receivable and post entries in UNEP revenue accounts. 
    • Analyze accounting entries of all trust funds and liaise with other unit to ensure data is correctly captured and recorded. 
    • Reconcile on monthly basis the Resource Management Systems (RMS) data. 
    • Monitor integrity of various financial databases. 
    • Communicate with responsible Offices on issues related to trust funds. 
    • Draft and prepare memoranda and respond to audit queries, follow-up on the audit recommendations. 
    • Monitor fund allocation and recommends reallocation as necessary. 
    • Ensure recording of revenue are in line with International Public Sector Accounting Standards (IPSAS). 
    • Assist in the Management of the Strategic Corporate Agreements. 
    • Assist in the implementation of IPSAS.  

    Reports

    • Provide trend and analysis on data manipulation and tabulation. 
    • Compile monthly and ad-hoc report of use by the Secretariats and Fund Management Officers. 
    • Gather data from various sources to build relevant databases. 
    • Prepare and integrate country financial profiles to provide to UNEP and UNON Senior Management for meetings with Heads of State, Ministers, Ambassadors, Permanent Representatives and Secretariat Officers. 
    • Prepare Charts, graphs and other output for reporting and presentation for management.  

    General Administrative: 

    • Draft correspondence to queries on financial and contributions budget matters.
    • Perform other related duties as assigned. 
    • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
    • Assists with visualizations and updating information material such as web pages or brochures.

    Competencies

    • PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and related operations. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modeling and interpretation of data in support of decision-making.Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
    • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
    • PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

    • High school diploma or equivalent is required.

    Job - Specific Qualification

    • Additional technical qualifications as a Certified Public Accountant (CPA) or equivalent, is required.    

    Work Experience

    • A minimum of seven (7) years of relevant work experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.Experience working in an international organization is desirable.    Experience with Enterprise Resource Planning (ERP) systems such as UN ERP System (Umoja) or other similar systems, is desirable. One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in  English is required. Knowledge of a second UN language is desirable

    Deadline : Mar 26, 2024

    go to method of application »

    Administrative Assistant

    Responsibilities

    • Provide general administrative support to the Chief of Branch, Early Warning and Data Analytics Branch:   Draft routine correspondence to respond to enquiries in respect to relevant administrative, financial and personnel matters.  Coordinate interactions with units and liaise frequently with regional team members.  Review documents, reports and/or contracts and correspondence to ensure compliance with relevant rules and procedures prior to submission to the Chief of Branch for approval and signature.  Schedule branch meetings: liaise with the Chief and Heads of Units for preparation of agenda, book venue and ensure preparation and distribution of meeting documentation, circulate agenda, draft action notes and circulate to ensure follow-up of the action items derived in the meetings.  Assist in drafting memos communicating directives, instructions and other policy or general branch activities and disseminating them on behalf of the Chief of Branch.  Exercise quality control function for all outgoing documents; proofread and edit texts for adherence for format, grammar, punctuation and style.  Correspondence management - review incoming mail and matters requiring action by the Chief of Branch, prioritize and propose appropriate actions.  Schedule and diarize appointments for the Chief of Branch as required.  Undertake searches for information from archives, files to facilitate relevant communications.  Maintain up-to-date work unit files (both paper and electronic).  Assist with other Branch tasks as may be required.  Provide general programmatic and administrative support in the Early Warning and Data Analytics Branch, Early Warning and Assessment Division:  Carry out logistics for meetings; organize travel, process and pay out Daily Subsistence Allowance (DSA) to meeting participants.  Attend Divisional meetings and do follow up on actions decided at the meetings that are related to Early Warning and Data Analytics Branch.  Collate and compile Branch Travel and Leave plans for Divisional planning:  Collate and compile for approval by the Branch Chief reports to the Division Director e.g. ED Matrix ;  Review contracts, reports, contracts, documents, verify Coding Blocks with FMO, prior to submission to Chief of Branch for approval and signature.  Serve as focal point for contract – individual and/or consultants: review, prepare background supportive documents and do necessary related follow-up on actions.  General Support in the day-to-day operations:  Undertake any other duties and responsibilities to maximize the Division effectiveness and efficiency as required.  Provide general guidance and training to new staff on general office procedures and operations and use of tools e.g. Umoja, I-need, Inspira.  Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  Assists with visualizations and updating information material such as web pages or brochures.  Provide back-up support to other Administrative and Programme Assistants as and when needed.

    Competencies

    • PROFESSIONALISM: Knowledge of policies, processes and procedures generally and in particular those related to office administration services. Knowledge of environmental or sustainability issues. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. The ability to perform analysis, modelling and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
    • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

    Education

    • High school diploma or equivalent is required.

    Job - Specific Qualification

    • Training in administration, general office support or related area is desirable.    

    Work Experience

    • A minimum of seven (7) years progressively responsible experience in administration or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.    One (1) year or more of experience in data analytics or related area is desirable.    Experience in the United Nations System or other comparable international organization is desirable.    Experience working with ERP systems, such as Umoja, is desirable.

    Method of Application

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