Accounts Assistant at Excel Wise Consultants Limited

KEY DUTIES & RESPONSIBILITIES:

• The successful candidate will undertake for the following responsibilities.
• Charge and approve accurately all vouchers daily as per the clients ’s contract’s
• Reconcile cash vouchers daily.
• Follow up on all vouchers not received and ensure at least a soft copy is available.
• Arrange and compile all vouchers per company and per day
• Parking issued to drivers should be reconciled daily.
• Reconcile fuel consumed daily and a report sent to the director
• Reconcile and maintain a schedule of outsourced car hire services
• Reconcile control petty cash daily.
• Act on and respond to emails promptly.
• Maintain and control issuance of voucher book to drivers and maintain a record for the same.
• Raise and post clients receipts daily upon receiving payments.
• Where it is not clear on payment received communicate with clients immediately and request for remittance advice.
• Assist Accountant in preparing Debtors Ageing report daily and a copy sent to the director.
• Raise Cheque Payment Voucher for all payments for approval by the director.
• Receive and post duly approved suppliers bills in QuickBooks and prepare ageing creditors as per director’s request.
• Write and issue cheques against a signed cheque payment Voucher CPV.
• Make bank transfers against a duly signed CPV.
• Post all CPV in QuickBooks.
• Raise cash invoice weekly.
• Raise invoices immediately for services which have quotations or on request by clients.
• Raise and send Mid-month invoices as per client’s contract.
• Raise and send all invoices within the first 3 working days of Subsequent month.
• Ensure that a soft copy of the invoices is sent to all clients.
• Maintain proper filing practices of all invoices and document
• Assist the accountant in debt collection
• Assist the accountant in posting director expenses in QuickBooks
• Assist the accountant in posting office line expenses in QuickBooks
• Assist the accountant in preparation of Salaries and driver’s commissions.
• Assist the accountant in raising and filing all statutory deductions.
• Assist accountant in Filing of VAT.
• Assist the accountant to do bank reconciliations.
• Other duties as may be requested or assigned by the management.

DESIRABLE SKILLS:

• Good oral and written communication skills to relay messages through telephone, email and other electronic media.
• Acceptable and professional telephone etiquette,
• Excellent skills in communicating to superiors and other members of staff effectively,
• Computer literacy and proficiency with Microsoft Office programs, QuickBooks
• Solicit performance feedback and handle constructive criticism well.
• Understanding of duties and responsibilities, and have the necessary job knowledge, has necessary technical skills, understands company mission/values and overall strategic direction.
• Keeps information organized and accessible, maintains clean/functional workspace, works systematically and efficiently, manages time well.
• Good listening, inter-personal, and negotiating skills, flexible/open-minded, tactful, patient and courteous.
• Develop constructive and cooperative working relationships with others, and maintaining them over time.
• Good writing and presentation skills
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one.

DESIRABLE ABILITIES:

• Ability to solicit and to constructively give performance feedback.
• Ability to cooperatively deal with different people in complex situations to maintain productive work relationship
• Able to demonstrate a high level of confidentiality, integrity, honesty, consistency and fair play in all operational situations,
• Ability to use initiative, judgment, and resourcefulness considerably in resolving questions, complaints, and operational challenges.
• Ability to work independently and to maintain focus even under pressure in order to meet commitments and tight deadlines,
• Ability to always maintain a pleasant, professional and accountable demeanor within the corporate environment.
• Ability to handle and to steer organizational change and to set personal standards.
• Ability to use computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information
• Ability to identify the underlying principles, reasons, or facts of information by breaking down information or data into separate parts
• Ability to compile, code, categorize, calculate, tabulate, audit, or verify information or data.
• Ability to keep track of ongoing evolution on Generally Accepted Accounting Principles (GAPs).
• Ability to multi-task and to utilize downtime constructively

KEY QUALIFICATIONS, EXPERIENCE:

• Must be a holder of a University Degree, a Degree in Accounting/Finance will be an added advantage.
• Must have a minimum of 3 years relevant experience in a similar role and in a busy organization.
• Must be thoroughly conversant with the principles and organizational practices of administration, supervision, organizing, analysis, planning and training.
• Must always demonstrate consciousness of security risks on staff and equipment.
• Must be self-motivated and thorough.