Accounts Assistant-Invoicing Clerk at Janta Kenya

Job Description

The opportunity We are looking for a driven Invoicing Clerk & Accounts Assistant to accurately process invoices, handle invoicing paperwork efficiently, and assist with accounting & bookkeeping. You will report to the Accounting & Finance Manager and working closely with the Sales team and Warehousing team as you shall be responsible for timely processing of invoices, maintenance of correct documentation, and assisting our accounting processes.

Key Responsibilities

Invoice Processing:

• Prepare and process invoices promptly together with any copies and other documentation such as delivery notes
• Verify the accuracy of billing information including quantities and pricing

Filing & Record Keeping:

• Maintaining organized and up-to-date records of invoices and related documentation
• Ensuring all records are filed properly and easily accessible for reference or audit

Invoicing Queries:

• Responding to and resolving discrepancies and issues with sales, credit control and dispatch departments
• Preparing documentation for credit note requests for processing by Accounting & Finance Manager

Collaboration & Coordination:

• Coordinating with the Warehousing & Dispatch teams to receive and invoicing requests
• Submitting promptly to the Warehousing & Dispatch teams generated invoices and delivery notes

Compliance & Controls:

• Ensuring invoicing process is compliant with company policies and procedures

Data Entry:

• Assisting the Accounting & Finance Manager with data entry tasks for accounting & bookkeeping What we expect of you
• Attention to detail to ensure accuracy
• Efficiency and speed in your working style for quick processing of paperwork
• Excellent time management skills to prioritize and manage multiple invoices effectively
• Strong organizational skills to maintain an accessible documentation trail
• Motivation to work well under pressure in a fast-paced work environment
• Teamwork and ability to collaborate with other colleagues
• Proactive mindset to raise any questions or queries if and when they arise Must-haves

Skill & Experience

• Proven experience (at least 2 years) As an invoicing Clerk role
• Accounting qualification
• Proficiency in the use of computer software and Microsoft Office applications
• Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully.