Accounts Assistant at Kenya Community Support Centre

Job Summary

Reporting to the Program Accountant, the primary responsibility of this position is preparation of financial documentation to include implementation of KECOSCE Finance and related policies as well as preparation and filing of final accounts including taxation, budgeting, asset management, audits, and risk management,

Main Duties and Responsibilities:  The duties and responsibilities are:

• Review and verify invoices and supporting documents for accuracy and completeness.
• Prepare payment vouchers and post transactions to journals, ledgers, and other accounting systems.
• Ensure compliance with procurement requirements of the organization.
• To maintain and reconcile cash / financial accounts
• To ensure proper accounting methods, principles and policies are being followed
• To complete and coordinate annual audits and provide recommendations for improving procedures and systems for initiating corrective actions
• Ensure timely processing of payments to vendors, staff, and statutory bodies.
• File statutory returns including VAT, PAYE, NHIF, NSSF, and other relevant taxes in compliance with laws and regulations.
• Assist in payroll processing and related reconciliations to ensure timely and accurate disbursement.
• Support monthly and year-end financial closing processes, including accruals and reconciliations.
• Prepare and update expenditure reports, cash flow forecasts, and daily treasury reports for management decision-making.
• Maintain an accurate and organized filing system for audit readiness and compliance.
• Provide support during internal and external audits by preparing schedules and availing required documentation.
• Participate in budget implementation monitoring by tracking departmental expenditures against budget lines.
• Support the maintenance of the fixed asset register, including tagging, verification, and updating asset movement.
• Assist in identifying financial risks and contribute to the implementation of internal control measures.
• Perform other financial tasks and assignments as and when required which are consistent with the position level in the organization.

Key Result Areas:

The job holder’s accountability areas are outlined as follows;

• Timely and accurate preparation of payment and journal vouchers.
• Efficient tracking and reporting of expenditures, receivables, and payables.
• Accurate submission of statutory returns and compliance reports.
• Quality support in the preparation of financial and management reports.
• Support in successful and timely audit processes.
• Maintenance of an accurate fixed asset register.
• Contribution to risk mitigation through adherence to internal controls.

Knowledge and Skills Required:

The job holder must possess;

• Holder of B.com (accounts) degree, CPA Part I and Pursuing Part II and above
• Experience is an added advantage though not a requirement for this position
• Thorough knowledge and understanding of the accounting principles, practices, standards, and laws & regulations
• Thorough working knowledge of quick-books accounting software & databases

Core Competencies

• Effective communication and interpersonal skills
• Proficiency in analyzing and manipulating huge volume of data
• Good interpersonal skills Excellent attention to detail and accuracy
• Ability to meet deadlines
• Strong organizational and time management abilities
• Ethical conduct and integrity in handling financial information
• Continuous learning mindset and adaptability to change